Regular Meeting

BE IT RESOLVED THAT Council adopt the minutes of the Special and Regular meeting of Council held Wednesday, June 8, 2022, as circulated.

BE IT RESOLVED THAT By-law #22-59 , being a by-law of the Corporation of the Municipality of Huron Shores adopt a Site Specific Amendment, with respect to Application File No. 2022-Z-02 , being a site-specific zoning exception to the Waterfront Residential Zone (W.REC) to permit an increase to the lot coverage for an accessory structure was read a first, second and third time and passed in open Council this 22nd day of June, 2022.

BE IT RESOLVED THAT By-law #22-60 , being a by-law of the Corporation of the Municipality of Huron Shores to appoint Chief Administrative Officer (CAO)/Clerk Natashia Roberts , was read a first, second and third time and passed in open Council this 22nd day of June, 2022.

BE IT RESOLVED THAT By-law #22-61 , being a by-law of the Corporation of the Municipality of Huron Shores to appoint Deputy Clerk Amber Burgler , was read a first, second and third time and passed in open Council this 22nd day of June, 2022; AND THAT this by-law repeals all previous Deputy Clerk appointments.

BE IT RESOLVED THAT By-law #22-62 being a by-law of the Corporation of the Municipality of Huron Shores to delegate to the CAO/Clerk certain powers under Section 41 of the Planning Act , was read a first, second and third time and passed in open Council this 22 nd day of June, 2022.

BE IT RESOLVED THAT By-law #22-63 , being a by-law of the Corporation of the Municipality of Huron Shores, to enter into a Contribution Agreement with the Trans Canada Trail (TCT) Funding Program under the Infrastructure and Major Repairs (TFP) Stream - for funding to contribute to the rehabilitation of Veterans Bridge , was read a first, second and third time and passed in open Council this 22th day of June, 2022; AND THAT Clerk/Administrator Tonelli be authorized to sign the Agreement.

WHEREAS the Joint Health and Safety Committee is recommending that volunteers no longer be required to receive a COVID-19 vaccination, but that those who are unvaccinated be tested weekly and provide results to their immediate supervisor; AND WHEREAS with the June 20 th Federal Government suspension of its “Policy on COVID-19 Vaccination for the Core Public Administration, including the Royal Canadian Mounted Police” and understanding that, on April 4 th , the Ontario Government also lifted its employee COVID-19 restrictions; NOW THEREFORE BE IT RESOLVED THAT Council rather than amending the Municipality’s COVID-19 Vaccination Policy , it be suspended immediately and replaced with a Healthy Workplace Policy ; AND THAT Council understands that the pandemic is not over and there is still the possibility of future resurgence of cases or a new variant of concern that may require the need for new public health measures, including the possible reintroduction of vaccination mandates.

BE IT RESOLVED THAT Council authorizes the execution of the agreement with DataFix for Election Management Services for the 2022 Municipal Election at the total contract price of $4,000.00 + HST, to come from Safe Restart 2020 Funding Reserve or Modernization Reserve, as determined by Treasurer Stenger.

BE IT RESOLVED THAT Council appoints Nicolas Dunbar to the Fire Department , Station #2, subject to medical approval.

WHEREAS the Policy for Procurement of Goods and Services has been in place since March, 2013; AND WHEREAS staff have identified the need to review and update this policy by increasing the monetary thresholds to provide flexibility for a more efficient procurement process; NOW THEREFORE BE IT RESOLVED THAT the Procurement Policy be amended to reflect the following: an increase to the dollar value over which Written Quotations must be used, from $2,500.00 - $24,999.00, to $2,500.00 - $74,999.00 ; an increase to the dollar value over which a Request for Tender must be used, from $25,000.00 and up, to $75,000.00 and up ; the Tender process be revised to allow for the Clerk, or designate, and one other member of staff to be present at the Tender openings; AND THAT said By-law be brought forward for adoption at the July 13th, 2022 Meeting of Council.

BE IT RESOLVED THAT Council approves the issuance of a Request for Proposal for the supply of Banking Services commencing on or about January 1, 2023, as per Treasurer’s “RFP for Banking Services” Report.

BE IT RESOLVED THAT the Clerk proceed with drafting a new animal control by-law and a by-law to provide for maintaining land in a clean and clear condition , as deliberated this 22nd day of June; AND THAT the by-laws be brought forward at the July 13, 2022 Meeting of Council for further review.

BE IT RESOLVED THAT Council authorizes staff to proceed with Option 1 , as presented in Deputy Clerk's Report CL-22-49 , respecting the Sowerby Hall roof replacement ; AND THAT should the cost of a hybrid-model style metal roof fall within the approved budget, the CAO/Clerk be permitted to proceed with said hybrid-model.

WHEREAS community input was sought to select a rebranded logo for the Municipality as part of the web redesign; NOW THEREFORE BE IT RESOLVED THAT Council approves the most popular rebranded logo option provided by 2Gen with the following amendments: Spruce Tree be changed to White Pine and authorizes staff to continue its work with 2Gen to finalize the logo.

WHEREAS a concern has been brought to Council's attention respecting the well-being of turtles crossing Little Rapids Road in the swampy area south of its intersection with Ansonia Road; NOW THEREFORE BE IT RESOLVED THAT Council authorizes the seasonal installation of turtle crossing caution signs in the area of the turtle sightings on Little Rapids Road, Lake View Road, and Basswood Lake Road.

BE IT RESOLVED THAT Council proceed in Closed session at 9:16 p.m. in order to address a matter pertaining to: - employee contract negotiations; and - Solicitor/Client privilege.

BE IT RESOLVED THAT Council does adjourn at 9:51 p.m.