Regular Meeting

BE IT RESOLVED THAT Council adopt the minutes of the Special Public and Regular meeting of Council held Wednesday, April 10, 2024, and the Special meeting of Council held, Wednesday, May 1, 2024, as circulated.

WHEREAS an Application for Consent File No.: 2024-C-03 to sever a 4.5-acre parcel of land from the retained 63.03 acres of land described as PLAN H790 LOT 14PT RCP RP;1R8314 PART 2 and PLAN H790 PT LOT 14PT RCP RP;1R8983 PART 1; civic address of 75 Ansonia Road, in the Municipality of Huron Shores, has been received; AND WHEREAS Planning Consultant Peter Tonazzo, by Planning Report dated May 3, 2024 recommends approval of the application, subject to conditions; NOW THEREFORE BE IT RESOLVED THAT, under the provisions of Section 53 of the Planning Act, Council grants provisional consent to File No. 2024-C-03, subject to the following conditions: That appropriate pre-development approvals be obtained from Algoma Public Health, as it relates to the severed and retained parcels’ ability to support on-site septic systems. Draft Transfer Application Form Draft Schedule to the Transfer Application Form, on which is set out the entire legal description of the parcels subject to this consent. This Schedule must also contain the names of the party(ies) indicated on Page 1 of the Transfer Deed of Land Form or Transfer Application form; Plan of Survey: a. A Reference Plan of Survey which bears the Land Registry Office registration number and signature as evidence of its deposit therein, illustrating the parcel to which the consent approval relates. b. Provide one paper copy and one digital copy of said reference plan of survey. That any public road allowance for Ansonia Road fronting and

BE IT RESOLVED THAT Council receives the report from Planning Consultant, Peter Tonazzo, titled "Zoning By-law #18-18 - Inland Flood Plain Interpretation", dated May 3, 2024; AND THAT Council approve the recommendations in the report; AND THAT Council directs staff to initiate an amendment to Zoning By-law #18-18 to: Implement the two-zone concept, utilizing the climate change proxy in those areas that were part of the phase 2 study, to restrict development in the floodway and permit development in the flood fringe, subject to conditions; implement an elevation-based approach to development along inland lakes, where such development is not within the flood plain of an adjacent river; and remove the 15m setback from all identified flood plains, excluding Lake Huron; AND THAT the Draft Official Plan be amended to contain policies that reflect the revised approach, as well as policies that provide complete application requirements should applicants wish to proceed with a rezoning application to permit development in a flood plain where such development is prohibited. Yea (5) J. Armstrong, B. MacKinnon, M. Seabrook, P. Falk, and T. Currie Nay (1) R. Mulligan Absent (1) J. Pirrie

BE IT RESOLVED THAT By-law #24-12 being a by-law of the Corporation of the Municipality of Huron Shores to license Recreational Vehicles was read a third and final time and passed in open Council this 8th day of May, 2024.

BE IT RESOLVED THAT By-law #24-25, being a by-law of the Corporation of the Municipality of Huron Shores to authorize the CAO/Clerk to Execute an Agreement with Service Canada respecting Canada Summer Jobs, was passed in open Council this 8th day of May, 2024.

BE IT RESOLVED THAT Council receives the Minutes of the following municipal committees: Huron Shores Recreation Committee - January 30, February 26, and March 18, 2024 Protective Services Committee - January 25, 2024 Infrastructure Services Committee - March 7, 2024

WHEREAS the Public Works Superintendent has expressed interest in attending the AORS Annual Municipal Works Tradeshow to meet with suppliers, check out the latest technologies and products, and network with public works professionals from across the province; NOW THEREFORE BE IT RESOLVED THAT Council authorizes the Public Works Superintendent to attend the 2024 AORS Annual Municipal Works Trade Show being held in Cornwall, Ontario, on June 5th and 6th, 2024, at the Cornwall Civic Complex; AND THAT it cover all associated expenses.

WHEREAS every Municipality in Ontario is required to complete a Community Risk Assessment by July 1, 2024; AND WHEREAS Council received the Community Risk Assessment prepared by Arthur Booth, ABKM Consulting on February 14th, with a presentation and opportunity to ask questions at the March 13th Regular Council meeting; NOW THEREFORE BE IT RESOLVED THAT as per the recommendation of the Protective Services Committee, Council adopts the Community Risk Assessment, dated January 22, 2024; AND THAT a copy be forwarded to the Ontario Fire Marshalls Office.

WHEREAS the Municipality has received one bid for the 2024 Surface Treatment tender; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council accepts the tender of Beamish Construction for the total amount of $595,125.80 including applicable taxes, to fulfill the requirements of Contract No 2024-002 for the surface treatment of various roads; AND THAT the Mayor and CAO/Clerk be authorized to execute the form of agreement.

WHEREAS the Municipality has received two bids for the 2024 Supply, Delivery, and Application of 35% Liquid Calcium Chloride for a 5-year term; AND WHEREAS both bids came in over the budgeted amount for 2024; NOW THEREFORE BE IT RESOLVED THAT, as per the Infrastructure Service Committee, Council accepts the tender of Pollard Distribution Inc. for the total amount of $187,580.00 including applicable taxes, to fulfill the requirements of Contract No. 2024-001 for the 2024 Supply, Delivery, and Application of 35% Liquid Calcium Chloride; AND THAT the excess of $18,222.60 over the budgeted amount be drawn from the Roads Reserve; AND THAT the costs for the Supply, Delivery, and Application of 35% Liquid Calcium Chloride for years 2025 to 2028 be included in each annual budget; AND THAT the Mayor and CAO/Clerk be authorized to execute the form of agreement.

WHEREAS the Municipality has received one bid for the 2024 Gravel tender; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council accepts the tender of Gilbertson Enterprises in the amount of $212,259.20 including applicable taxes to fulfill the requirements of Contract No. 2024-003 for the Supply, Haul and Place of Gravel in 2024; AND THAT the excess of $2,398.98 over the budgeted amount be drawn from the Roads Reserve.

WHEREAS The 2023 Roadside Grass Cutting and Brushing Contracts states that a contract can be extended upon Council and Public Works Superintendent satisfaction, provided that the contractor agrees to conduct the work at the same price and under the same terms; AND WHEREAS the Public Works Superintendent recommends that the 2023 Roadside Grass Cutting and Brushing Contracts be extended for 2024; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council approves an extension to the 2023 Roadside Grass Cutting and Brushing contracts with Todd Fremlin of TMI, at the 2023 Contract Price.

BE IT RESOLVED THAT Council appoints Kendra Beaulieu to the Huron Shores Firefighter Cadet Program, Station 2, effective May 8, 2024.

WHEREAS the Municipality of Huron Shores commemorates 25 years of amalgamation this year; AND WHEREAS this amalgamation has brought together diverse communities and perspectives, enriching the fabric of our municipality; AND WHEREAS the unity and diversity within our municipality has driven growth and prosperity, reflecting the collective spirit of our constituents; NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of Huron Shores: Formally recognizes the 25th anniversary of the amalgamation of Huron Shores, acknowledging the diverse backgrounds and perspectives that have contributed to our community’s strength and collaborative efforts; Commits to fostering an inclusive environment that values and utilizes the diverse talents and viewpoints of all community members; and Encourages the Municipal Administration to support and acknowledge any community-led events that celebrate the 25th anniversary of the amalgamation of Huron Shores. Additionally, directs the creation of commemorative media that highlights the anniversary of Huron Shores since its amalgamation, thereby promoting community pride and unity; AND THAT this recognition underscores our shared commitment to the ongoing prosperity of Huron Shores, celebrating unity as a key component of our success.

WHEREAS we aim to celebrate the 25th year since the amalgamation, the expanded focus of the Community Development Advisory Committee (CDAC), formerly known as the Economic Development Advisory Committee (EDAC), complements this anniversary; NOW THEREFORE BE IT RESOLVED THAT Council adopts th e amended Terms of Reference for CDAC.

WHEREAS the Municipality's Integrity Commissioner, Peggy Young-Lovelace of E4m, has offered to provide an Extended Disc assessment for Mayor Seabrook to help strengthen the Council/CAO relationship; NOW THEREFORE BE IT RESOLVED THAT Council directs Mayor Seabrook to complete the Extended Disc assessment offered by E4m; AND THAT Mayor Seabrook and the CAO/Clerk share their results in a Peer Report; AND THAT the Peer Report also be shared with Council.

WHEREAS the current suspension of the assessment and taxation cycle has significant implications for our organization and the communities we serve: AND WHEREAS both current and outdated assessments are inaccurate, increase volatility, and are not transparent; AND WHEREAS it is imperative that Council engage with the Ministry of Finance to address this matter and seek clarity on the timeline and process for resuming these critical activities, or respond with an alternative method for every municipality in Ontario to achieve fair taxation; NOW THEREFORE BE IT RESOLVED THAT staff submit a delegation request to the Ministry of Finance at the upcoming Association of Municipalities of Ontario (AMO) Conference to discuss the resumption of the assessment and taxation cycle as an opportunity to advocate for the interests of our organization and the community we represent.

BE IT RESOLVED THAT Council authorizes Councillor Armstrong's membership to the Northern Ontario Women's (NOW) Caucus, at a cost of $25.00, annually.

WHEREAS Mayor and Council have been invited for a site tour being held on Thursday, June 20th, to learn more about operations at Lafarge Smelter Bay Aggregates; NOW THEREFORE BE IT RESOLVED THAT the following members participate in the site tour: Councillor Currie Councillor Mulligan Councillor Armstrong Councillor MacKinnon Councillor Falk Councillor Pirrie AND THAT staff RSVP for all members planning to attend, no later than June 6, 2024.

BE IT RESOLVED THAT Council proceed in Closed session at 8:24 p.m. in order to address a matter pertaining to: Advice that is subject to solicitor-client privilege; and Request under the Municipal Freedom of Information and Protection of Privacy Act

BE IT RESOLVED THAT Council does return to Open Session at 8:39 p.m.

BE IT RESOLVED THAT By-law #24-26, being a by-law of the Corporation of the Municipality of Huron Shores to Adopt the Minutes of the Special Public and Regular Meeting of Council held Wednesday, May 8, 2024, authorizing the taking of any action authorized therein and thereby, was passed in open Council this 8th day of May, 2024.

BE IT RESOLVED THAT Council does adjourn at 8:42 p.m.