Special Meeting

BE IT RESOLVED THAT By-law #24-53 being a By-law of the Corporation of the Municipality of Huron Shores to enter into two Memorandums of Understanding with the Bruce Mines Sno Gylder Snowmobile Club for Land Use Permission was passed in open Council this 16th day in October, 2024

BE IT RESOLVED THAT Council receives the report "Community Sport & Recreation Infrastructure Fund Grant Application"; AND THAT Council acknowledges the associated project costs, including: $989,230 for hard construction costs which include: Demolition of the existing storage rooms configuration to make space for new office and multi-use rooms Multi-purpose Area (sport flooring) and potential for window installations of which would be subject to RFP outcomes, Incubation Office (business office space), Ancillary/seniors space or multi-generational use room, Lobby, and Renovated Washrooms; $224,000 for the roof coating, $100,000 for additional items, such as a partition to buffer the fitness area view, security access system, and the relocation of fitness centre equipment, $3,828 for the security monitoring system; Total project costs amount to $1,317,058.00 + HST for the above. AND THAT Council directs staff to pursue 70% funding under the special consideration option as a priority, and explore potential federal funding options for additional financial support, with acknowledgment to the Financial Scenarios as listed in the Background Summary to this report; AND THAT, if awarded the grant, Council will make a final motion to proceed with the project based on the funding received.

BE IT RESOLVED THAT Council directs staff to initiate a Request for Information for the provision of Treasury Services; AND THAT the CAO/Clerk proceed with recruitment by way of an Expression of Interest for a Municipal Treasurer; AND THAT staff be directed to conduct a time study on the Accounting Assistant and Treasurer Assistant functions.

BE IT RESOLVED THAT Council does adjourn at 8:50p.m.

BE IT RESOLVED THAT Council receives the report "Community Sport & Recreation Infrastructure Fund Grant Application"; AND THAT Council acknowledges the associated project costs, including:  $989,230 for hard construction costs which include: A. Demolition of the existing storage rooms configuration to make space for new office and multi-use rooms B. Multi-purpose Area (sport flooring) and potential for window installations of which would be subject to RFP outcomes, C. Incubation Office (business office space), D. Ancillary/seniors space or multi-generational use room, E. Lobby, and Renovated Washrooms;  $224,000 for the roof coating,  $100,000 for additional items, such as a partition to buffer the fitness area view, security access system, and the relocation of fitness centre equipment,  $3,828 for the security monitoring system; Total project costs amount to $1,317,058.00 + HST for the above. AND THAT Council directs staff to pursue 70% funding under the special consideration option as a priority, and explore potential federal funding options for additional financial support, with acknowledgment to the Financial Scenarios as listed in the Background Summary to this report; AND THAT, if awarded the grant, Council will make a final motion to proceed with the project based on the funding received.

WHEREAS Council has reviewed the report and recommendations for the Iron Bridge Recreation Centre rehabilitation and staff seeks to proceed with a conservative estimate based on the a la carte list of items provided, making this rehabilitation project a more feasible and cost-effective option considering the cost to construct a new facility is estimated to be approximately $25 million; AND WHEREAS the Building Condition Assessment (BCA) identified that the roof requires repair, with the next appropriate step being a focused engineering study to ensure long-term solutions are developed; AND WHEREAS the relocation of the fitness centre is an integral component of this project, ensuring the use of the facility for health and wellness programs; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to proceed with an application to the Community Sport and Recreation Fund (CSRIF) to move forward with the following items to begin the rehabilitation of the Iron Bridge Recreation Centre:  Walking Track and Multi-Use Flooring: $250,000  Roof Engineering Feasibility Study: $25,000  Security System and Fob Access: $18,828 (Security system quoted at $3,828; fob access system estimate: $15,000)  Demolition of Dashboards and Minor Reconfigurations: $50,000  Portable Partition Walls: $60,000  Relocation of Fitness Centre Equipment: Included in overall project costs as an essential component For a total estimated cost of $403,828 + HST, with the following funding breakdown potential: 