Regular Meeting

BE IT RESOLVED THAT Council adopt the minutes of the Special and Regular meeting of Council held Wednesday, October 11, 2023, as circulated.

BE IT RESOLVED THAT Council received the report from the CAO/Clerk titled ‘Public Information Session and Council Considerations re: Trailer License By-law’ dated November 8, 2023; AND THAT Councillor Falk and Councillor Currie lead Council in the presentation of the Trailer License By-law at the Public Information Session on November 15, 2023; AND THAT Council address the feedback received as a result of the Public Notice and Information Session at the December 13 th Regular Council meeting.

WHEREAS an Application for Consent File No.: 2023-C-08 to sever a 3.3 acre (1.3 hectare) parcel of land, from the retained 22.1 acres (8.9 hectares) of land being described as DAY CON 5 LOT 9SPT PCL 2458;ACS has been received; AND WHEREAS Planning Consultant Peter Tonazzo, by Planning Report dated November 3, 2023 recommends approval of the application, subject to conditions; NOW THEREFORE BE IT RESOLVED THAT, under the provisions of Section 53 of the Planning Act, Council grants provisional consent to File No. 2023-C-08, subject to the following conditions: That a restrictive covenant be registered on title, requiring the consent of the Municipality for any transfer or sale involving the proposed severed parcel and 408 Basswood Lake Road, more specifically described as CON 4 PT LOTS 10 and 11 RP; 1R8186 PART 1 RP 1R1251; PARTS 1 and 2 PCL 8294 ACS; and The Municipality provide ‘advanced consent’ or ‘permission’ to allow the parcels (proposed severed and 408 Basswood Lake Road) to be sold or transferred, so long as they are sold or transferred together. That appropriate pre-development approvals be obtained from Algoma Public Health, as it relates to the severed and retained parcels’ ability to support on-site septic systems. AND THAT the following documents are provided: Draft Transfer Application Form - two copies to be provided Draft Schedule to the Transfer Application Form; Plan of Survey.

BE IT RESOLVED THAT By-law #23-49 being a by-law of the Corporation of the Municipality of Huron Shores to appoints Treasurer Sara Leach as the Municipal Lottery Licensing Officer, and Accounting Assistant Allie Hoek as Interim Lottery Licensing Officer, in the absence of the Treasurer, was passed in open Council this 8th day of November, 2023; AND THAT By-law #18-51 and Resolution #21-06-13 be hereby rescinded.

BE IT RESOLVED THAT Council receives the Minutes of the following municipal committees: Huron Shores Cemetery Board - September 12, 2023 Infrastructure Services Committee - September 14, 2023 Economic Development Advisory Committee - September 7, 2023

BE IT RESOLVED THAT Council receives the Minutes of the following joint boards on which the Municipality has representation: Algoma District Services Administration Board - September 28, 2023 Algoma Public Health Board of Health - June 28, 2023

WHEREAS Resolution #23-17-17 authorizes staff to tender for a Cemetery Caretaker Contract in advance of the 2024 Cemetery openings THEREFORE BE IT RESOLVED THAT Council accepts the tender of Macfarlane Haulage in the amount of $25.00 per hour plus HST.

BE IT RESOLVED THAT Council accepts, with regret, the resignation of Nicolas Richards from the Huron Shores Volunteer Fire Department Station 2, effective November 8, 2023.

BE IT RESOLVED THAT Council authorize the CAO/Clerk to execute the Sales Agreement with Ledcor Group for the purchase of abrasive sand for the 2023-2024 Winter Season

BE IT RESOLVED THAT Council authorize pre-budget approval of $23,640.00 + HST for Spring 2024 Traffic Data Collection from Traffic Survey Analysis Inc.

WHEREAS Resolution No. 22-21-10 authorized staff to develop a Land Acknowledgement Statement to display respect to the Indigenous peoples who first inhabited and continue to inhabit the land now

BE IT RESOLVED THAT Council amends the Terms of Reference of the Protective Services Committee and the Infrastructure Services Committee, to reflect the recent change in Section 6. Meeting Times and Locations.

BE IT RESOLVED THAT Council appoints Tim Currie to the Sowerby Hall and Heritage Committee.

WHEREAS proposals have been received from Little Bluestem Landscape Architecture and Sierra Planning and Management for the purposes of carrying out Corporate Strategic Plan and Parks and Recreation Master Plan; NOW THEREFORE BE IT RESOLVED THAT Council accept the proposal of Sierra Planning and Management to provide a Corporate Strategic Plan and Parks and Recreation Master Plan, for a total project cost of $71,780.00, being within budget; AND THAT the CAO/Clerk be authorized to sign all necessary agreements related to the project.

WHEREAS the purchase of a 2024 4WD Crew Cab 3500HD with Dump box, plow and sanding unit is underway for the 2023/2024 winter season which will eliminate the need to enter into external plowing contracts; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council authorize the hiring of an additional Seasonal Equipment Operator and one back-up.

BE IT RESOLVED THAT Council appoints Brody Anderson to the Fire Fighter Cadet Program.

BE IT RESOLVED THAT Council accepts the Minutes of Settlement arising from a Request for Reconsideration from MPAC as follows: 57 24 000 017 01800 from Farm Taxable (FT) 2016 CVA $134,500 and Residential Taxable (RT) 2016 CVA $180,500 to Farm Taxable (FT) 2016 CVA $129,800 and Residential Taxable (RT) 2016 CVA $172,200 effective January 1, 2023.

WHEREAS Council directed staff to research business licensing that would regulate and enforce compliance for businesses owned and operated within the Municipality of Huron Shores; AND WHEREAS staff researched as directed and presented a report to the Economic Development Advisory Committee (EDAC) that included sample by-laws and the relevant portions of the Municipal Act as it pertains to business licensing; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of EDAC, no further research or development of a business license by-law shall proceed; AND THAT staff research alternatives to licensing that would better engage businesses to further enhance and expand the existing business directory.

WHEREAS Council has expressed the need to improve the overall two-way communications between Council and constituents in the Municipality; NOW THEREFORE BE IT RESOLVED THAT Council adopt the Municipality of Huron Shores' Communication Plan.

WHEREAS the Council of the Municipality of Huron Shores has adopted a Communication Plan to support Council's goal of optimizing communications among Council, staff, and constituents, as well as government agencies, public institutions, and surrounding communities; NOW THEREFORE BE IT RESOLVED THAT Council adopt a Media Relations Policy M-02 to ensure professionalism and consistency in how the municipality engages with both proactive and reactive media interactions.

BE IT RESOLVED THAT Council directs the Environmental Advisory Committee to engage with the Ministry of Natural Resources and Forestry to discuss the Highway 17 rehabilitation project; AND THAT the CAO/Clerk respond to LEA Consulting Ltd., to request that construction not start until mid-June 2024, after the spring flood and spawn in Bright Lake.

BE IT RESOLVED THAT Councillor Currie be authorized to enroll in the Sustainable Northern Ontario Economic Development online course from Northern Policy Institute; AND THAT the cost be included in the 2024 budget; AND THAT all expenses be paid.

BE IT RESOLVED THAT Councillor MacKinnon be registered to attend AMO's Competing Human Rights Training, offered virtually on Tuesday, December 12, 2023.

BE IT RESOLVED THAT Council proceed in Closed session at 8:53 p.m. in order to address matters pertaining to: labour relations or employee negotiations.

BE IT RESOLVED THAT Council return to open session at 9:15 p.m.

BE IT RESOLVED THAT Council authorize the CAO/Clerk to enter into a Permanent Recruitment Agreement with Northern Employment Solutions for recruitment service to fill the Assistant Treasurer vacancy; AND THAT Accounting Trainer, John Stenger, remain employed with the Municipality, on a part-time basis, until December 31, 2023.

WHEREAS a Pay Equity and Market Analysis has been conducted by True North Consulting; AND WHEREAS a review of the specific pay grades outlined in the report was done to determine whether they are applied correctly given the job evaluation and as a result, updates are required; NOW THEREFORE BE IT RESOLVED THAT Council authorizes the position of Deputy Clerk be placed in Pay Band (Pay Grade) 10, effective January 1, 2024.

BE IT RESOLVED THAT By-law #23-51, being a by-law of the Corporation of the Municipality of Huron Shores to Adopt the Minutes of the Special and Regular Council Meeting held Wednesday, November 8, 2023, authorizing the taking of any action authorized therein and thereby, was passed in open Council this 8th day of November, 2023

BE IT RESOLVED THAT Council does adjourn at 9:17 p.m.

BE IT RESOLVED THAT By-law #23-49 being a by-law of the Corporation of the Municipality of Huron Shores to adopt an Emergency Management Program and Emergency Response Plan was passed in open Council this 8th day of November, 2023; AND THAT By-law #22-67 be hereby rescinded.

WHEREAS Resolution No. 22-21-10 authorized staff to develop a Land Acknowledgement Statement to display respect to the Indigenous peoples who first inhabited and continue to inhabit the land now referred to as the Municipality of Huron Shores; NOW THEREFORE BE IT RESOLVED THAT Council adopt the following Land Acknowledgement Statement as follows: “The Municipality of Huron Shores is located in the Robinson-Huron Treaty territory and the traditional land of the Anishnaabeg people dating back countless generations. The Municipality makes this statement as a way to demonstrate respect for their contributions and recognize the role of treaty-making in what is now Ontario. Hundreds of years after the first treaties were signed, they are still relevant today”. AND THAT the Council of the Municipality of Huron Shores acknowledges the significance of this statement and its use going forward in the following ways:  Publish on Municipal Website; and  Read aloud at each Council Meeting; and  Municipally led events, at the discretion of Council

BE IT RESOLVED THAT Council authorizes staff to advertise the proposed amendments to the user fees, effective January 1, 2024, in advance of adoption of the by-law at the December 13th Regular Council meeting.

BE IT RESOLVED THAT Council receives the report of the CAO/Clerk regarding Human Resources and Employee Health and Safety; AND THAT Council gives pre-budget approval for the purchase of HR Downloads, for a cost of $11,040.00 + HST for a 3-year term for the HR Complete package.