Infrastructure Services Committee

BE IT RESOLVED THAT the Minutes of the May 2, 2024, Infrastructure Services Committee Meeting be adopted as circulated.

WHEREAS the contractor of the Highway 129 project currently has approximately 1,830 tri-axle loads (36,000 tonnes) of recycled asphalt available for purchase at a rate of $100.00 per load, plus HST, delivered to a municipal storage area; AND WHEREAS this opportunity presents significant cost savings and environmental benefits by utilizing recycled materials; NOW THEREFORE BE IT RESOLVED THAT Council authorizes the purchase of approximately 1,830 tri-axle loads (36,000 tonnes) of recycled asphalt from the Highway 129 project contractor at a rate of $100 per load, plus HST, with the total cost not to exceed $165,500 plus HST; AND THAT the funds for this purchase be drawn from the Roads Reserve; AND THAT the appropriate municipal staff are authorized to execute any agreements or documents necessary to complete this transaction.

WHEREAS the Municipality recognizes the need for effective and safe winter road maintenance to ensure accessibility and safety for all residents; AND WHEREAS staff deems it advisable to temporarily close certain municipal roads annually from November 1st to April 30th; NOW THEREFORE BE IT RESOLVED THAT the Infrastructure Services Committee recommends that Council direct staff to identify and engage with property owners in the areas affected by newly anticipated road closures beginning the 2024/2025 winter season, to discuss the possibility of obtaining the property or permission necessary to construct plow turnarounds; AND THAT staff also provide public notice in advance of the anticipated seasonal road closures, informing the residents and stakeholders of the specific roads that will be closed, the timeline for these closures and the efforts being made to improve the efficiency and safety of winter road maintenance; AND THAT a by-law to close roads during the winter season be brought to a future meeting of Council for consideration.

BE IT RESOLVED THAT the Infrastructure Services Committee recommends that Council approve the project proposal from PSD Citywide for developing and delivering a 2024/2025 O.Reg 588/17 compliant Asset Management Plan, and that the funds for Phase 1 be drawn from the working reserve, and the costs for Phase 2 be included in the 2025 budget.

BE IT RESOLVED THAT the Infrastructure Services Committee recommends that Council approve the acquisition of a used water truck from the Mississauga First Nation Fire Department, enhancing municipal operations and providing a reliable and versatile water transportation solution

WHEREAS the Municipality of Huron Shores has established a procurement policy to ensure fair, transparent, and cost-effective purchasing processes: AND WHEREAS there is an urgent need to replace a 23-year-old pumper truck with a used, available unit, which cannot be achieved through the standard procurement process; AND WHEREAS delaying the purchase would lead to increased maintenance costs and the potential loss of the vehicle, as it is a good deal on a used pumper truck that is unlikely to remain available for long; NOW THEREFORE BE IT RESOLVED THAT the Infrastructure Services Committee recommend that Council authorize an exception to the procurement policy for the purchase of a 2009 International Pumper Truck; AND THAT this exception applies exclusively to the purchase of a 2009 Pumper Truck described as unit VIN number 1HTMKAZR49H089530 AND THAT the total cost of the purchase shall not exceed $70,000 plus applicable taxes; AND THAT the Fire Chief is hereby authorized to proceed with the purchase from Mississaugi First Nation (also known as Mississaugi River no. 8) without adhering to the standard procurement procedures; AND THAT the total cost be drawn from the Fire Department Reserve.

BE IT RESOLVED THAT the Infrastructure Services Committee recommends that Council approve the hiring of a full-time Public Works Labourer; AND THAT Council approves the implementation of a working foreman premium, equivalent to the average step upgrade in the pay grade for the Equipment Operator ($1.51 for 2024) to cover the added responsibilities during shifts where existing staff take on the duties associated with the Superintendent position; AND THAT Council approves the Public Works Labourer job description, as presented.

BE IT RESOLVED THAT the Infrastructure Services Committee does adjourn at 4:03 p.m.