Regular Meeting

BE IT RESOLVED THAT Council adopt the minutes of the Special Public and Regular meeting of Council held April 12, 2023, as circulated.

BE IT RESOLVED THAT Council approves payment of the General Accounts for the month of April 2023, in the amount of $342,247.03

WHEREAS an application for consent, File No. 2023-C-01, to sever a 10.5 acre (4.2 hectare) parcel of land from the retained 13.47 acre (5.5 hectare) of land being described as LEFROY SEC 26 SE1/4 PT PCL 2844 ACS, in the Municipality of Huron Shores, has been received; AND WHEREAS Planning Consultant Peter Tonazzo, by Planning Report dated April 7, 2023, recommends approval of the application, subject to conditions; NOW THEREFORE BE IT RESOLVED THAT, under the provisions of Section 53 of the Planning Act, Council grants provisional consent to File No. 2023-C-01, subject to the following conditions as per the Notice of Decision: That appropriate pre-development approvals be obtained from Algoma Public Health, as it relates to the severed and retained parcels’ ability to support on-site septic systems. That appropriate pre-development approvals be obtained from the Ministry of Transportation Ontario (MTO). That no access points be permitted directly onto Highway 17. That all new buildings and structures are at least 45m away from the edge of the highway Right-of-Way. That there is no development or site alteration (grading or vegetation removal) within the identified wetland. AND THAT the following documents are provided: Draft Transfer Application Form - two copies to be provided Draft Schedule to the Transfer Application Form; Plan of Survey; Municipal Road Transfer; any portion of public road allowance for Island View Drive fronting and lying within the limits of the severed

BE IT RESOLVED THAT By-law 23-16 being a by-law of the Corporation of the Municipality of Huron Shores to amend the level of road maintenance for Lavigne Road, was passed in open Council this 10th day of May, 2023.

BE IT RESOLVED THAT By-law #23-17, being a by-law of the Corporation of the Municipality of Huron Shores to authorize the CAO/Clerk to Execute an Agreement with Service Canada respecting Canada Summer Jobs , was passed in open Council this 10th day of May, 2023.

BE IT RESOLVED THAT By-law #23-18 being a by-law of the Corporation of the Municipality of Huron Shores to appoint Public Works Superintendent as Municipal Weed Inspector, was passed in open Council this 10th day of May, 2023; AND THAT By-law #14-19 is hereby rescinded.

BE IT RESOLVED THAT By-law #23-19 being a by-law of the Corporation of the Municipality of Huron Shores to adopt a site specific Zoning Amendment to facilitate the construction of a deck at 36B Weinsheimer Drive was passed in open Council this 10th day of May, 2023.

WHEREAS the Open Air Burning By-law has been sent to the Ministry of the Attorney General (MAG) for review; AND WHEREAS the Protective Services Committee recommends the amendments as per comments received by the MAG; NOW THEREFORE BE IT RESOLVED THAT By-law #23-20 being a By-law of the Corporation of the Municipality of Huron Shores to amend the Open Air Burning By-law was passed in open Council this 10th day of May, 2023; AND THAT By-law 21-50 be hereby repealed.

BE IT RESOLVED THAT By-law #23-21, being a by-law of the Corporation of the Municipality of Huron Shores, to execute a Seasonal Waste Disposal Site Key Agreement with Melwel Lodge to allow after-hours access to the Municipal Waste Disposal Site, was passed in open Council this 10th day of May, 2023.

BE IT RESOLVED THAT Council receives the Minutes of the following municipal committees: Environmental Advisory Committee - March 21, 2023 Protective Services Committee - April 5, 2023 Infrastructure Services Committee - February 23, March 16. 2023 Economic Development Advisory Committee - April 6, 2023 Huron Shores Public Library Board - December 6, 2022, January 3, February 7, March 7, and April 4, 2023

BE IT RESOLVED THAT Council receives the Minutes of the following joint boards on which the Municipality has representation: Algoma Public Health Board of Health - February 22, 2023 Algoma District Services Administration Board - February 23, 2023

WHEREAS Municipalities across Ontario are exploring and adopting Alternative Work Models, including compressed work weeks that offer extended hours to customers and extended weekends to employees, through a compressed workweek, enabling the Municipality to offer enhanced customer service by providing more hours of service to the public and contributing to the Municipality of Huron Shores becoming a preferred employer; NOW THEREFORE BE IT RESOLVED THAT Council authorize the CAO/Clerk to research the 4 day work week for the Municipality of Huron Shores staff and provide a report on the findings, with a recommendation for a pilot project.

Seconded by B. MacKinnon WHERAS the Corporation of the Municipality of Huron Shores is committed to a fair and transparent recruiting process that supports hiring the best candidate for all positions and ensuring all candidates have an equal opportunity; AND WHEREAS there is no toleration of personal bias or discrimination of candidates in the recruitment process; NOW THEREFORE BE IT RESOLVED THAT Council appoints the Human Resources Commissioners as representatives of Council to be included in interview selection and scoring processes with regard to the following positions: CAO/Clerk; Treasurer; and Public Works Superintendent.

BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Huron Shores tender for the supply, haul and placement of 5,000 cu. yds. of 5/8” Granular “M” Gravel to be distributed as follows: - 2,000 cu. yds. on various roads in Ward 1; - 2,000 cu. yds. on various roads in Ward 2; and - 1,000 cu. yds. on various roads in Ward 4; AND THAT the material supplied for this Tender shall be subject to Ontario Provincial Standards for Roads and Public Works – Specifications for Materials and field performance; AND THAT bidders be advised that they are required to analyze gradation for proportions of content and to provide to the Municipality upon request, the results of said gradation for each aggregate pit utilized in supplying material to fulfill this tender; AND THAT the call for tenders close at 4:00 p.m., Thursday, June 8, 2023.

BE IT RESOLVED THAT Council set a special meeting date of Wednesday, May 17th, 2023, at 6:00 p.m. in the Council Chambers for the purpose of 2023 Municipal Budget Deliberations.

BE IT RESOLVED THAT the Infrastructure Services Committee recommends that Council set the location of the Dean Lake Bridge Information Session on June 21st, 2023 at the Iron Bridge Lions Hall, from 6pm - 8pm; AND THAT Public Notice sign for the Information Session be posted at the corner of Chevis Road and Dean Lake Road.

WHEREAS the Municipality has received four (4) Expressions of Interest to log municipal property adjacent to the Ward 2 Landfill Site; AND WHEREAS, in order for any proponent to provide a proposed price, the Municipality must complete an assessment by a certified tree marker; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council authorize staff to hire a certified tree marker to complete an assessment on the subject property for any marketable timber products; AND THAT, following the assessment, staff prepare a Request for Quote for logging said property.

WHEREAS a request has been received for maintenance on a municipally owned, unassumed/unmaintained roadway north of Sunset Beach Road; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council authorizes the CAO/Clerk to seek legal opinion regarding the liability of entering into an Unassumed Road Maintenance Agreement; AND THAT, subject to the opinion of the Municipal Solicitor, Council authorize CAO/Clerk to enter into an agreement with Mr. Hillis to conduct road improvements on the Municipally Owned, Unassumed/Unmaintained laneway, located north of Sunset Beach Road.

WHEREAS the Landfill Sites are each outfitted with a gas water pump and hoses to assist the Landfill Caretakers when conducting burning at the waste sites and are not being utilized; AND WHEREAS the 2005 tag-along float trailer, loader blade and 16" backhoe bucket are not in use and not suitable for the Public Works fleet; AND WHEREAS Public Works Superintendent has recommended that the above items be declared surplus; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council declare surplus the following items: Four (4) gas water pump and hoses (to be sold separately); 2005 tag-along float trailer (minimum bid to be set at $12,000.00); Loader blade (minimum bid to be set at $8,500.00); and AMI 16" backhoe bucket (minimum bid to be set at $1000.00); AND THAT the items be advertised on the Municipal Website and sold as is, where is, by sealed tender.

BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council authorize staff to prepare an Illegal Dumping By-law for Council's consideration.

BE IT RESOLVED THAT Council appoints Graham Alexander to the Huron Shores Fire Department, Station #2, effective April 13th, 2023; AND THAT Council appoints Thomas Ritchie to the Huron Shores Fire Department Cadet Program, Station #1.

BE IT RESOLVED THAT Council accepts, with regret, the resignation of Joe Goodmurphy from the Huron Shores Fire Department, effective April 26, 2023; AND THAT a letter be sent to Mr. Goodmurphy, thanking him for his 30+ years of service.

WHEREAS the Potomac Bridge replacement requires land use agreements with neighbouring land owners adjacent to the bridge structure to permit temporary encroachment onto their land with fill materials; AND THAT a sketch has been developed to outline the potential limits of the encroachment and all disturbance would be cleaned and replaced to an equivalent state; NOW THEREFORE BE IT RESOLVED THAT Council authorize CAO/Clerk to execute a Land Use Agreement with the neighbouring land owners adjacent to the bridge structure to permit temporary encroachment during the Potomac Bridge construction project.

BE IT RESOLVED THAT as per recommendation by the Protective Services Committee, Council authorize amendments to the Fire Department Constitution, as circulated; AND THAT a By-law to Amend the Fire Department Constitution be brought forward at the next Regular Council meeting.

WHEREAS the Fire Chief has reported on-going issues with regard to the quality of pages received for Fire Dispatch Services from Central Ambulance Communication Centre (CACC) where incoming pages are indecipherable, requiring the Fire Department to make follow-up calls to request clarification; AND WHEREAS Quattra has been contacted to conduct test pages to determine whether the quality of page can be improved as a result of switching service providers; NOW THEREFORE BE IT RESOLVED THAT, following 9 out of 10 successful test pages, Council authorize CAO/Clerk to terminate the agreement with CACC and enter into a new agreement with Quattra for Fire Dispatch Services, as per the recommendation of the Protective Services Committee.

BE IT RESOLVED THAT, as per the recommendation of the Protective Services Committee, Council adopt Policy No. F-06 being the Fire Department Per Diem Policy, as presented.

BE IT RESOLVED THAT Council award the 2023 Municipal Roadside Brushing Contract to TMI and the cost for the service, as per the quote received, shall be $140/hour excluding HST; AND THAT Council award the 2023 Municipal Grass Cutting Contract to TMI and the cost for the service, as per the quote received, shall be $20,114 including HST and $110/hour excluding HST, for additional work that may be requested by the Public Works Superintendent; AND THAT the CAO/Clerk be authorized to sign the agreements.

BE IT RESOLVED THAT the Council of the Municipality of Huron Shores supports, the Town of Petrolia's resolution regarding School Board Elections; AND THAT a copy of this resolution be sent to the Hon. Steven Lecce, Minister of Education, MPP Michael Mantha, the County of Lambton, and all Ontario Municipalities.

BE IT RESOLVED THAT the Council of the Municipality of Huron Shores supports, in principle, the Municipality of Chatham-Kent's resolution regarding the reduction of Municipal Insurance Costs; AND THAT Council direct staff to send a letter of support to the Municipality of Chatham-Kent, and all Ontario Municipalities.

BE IT RESOLVED THAT Council provides $200.00 to go towards Graduation Awards for the Central Algoma Intermediate School 2023 Grade 8 Graduation Ceremony, being held on Wednesday, June 28 th , 2023.

BE IT RESOLVED THAT Council proceed in Closed session at 9:18 p.m. in order to address a matter pertaining to: a request under the Municipal Freedom of Information and Protection of Privacy Act , if the council, board, commission or other body is the head of an institution for the purposes of that Act.

BE IT RESOLVED THAT By-law #23-22, being a by-law of the Corporation of the Municipality of Huron Shores to Adopt the Minutes of the Special Public Meeting and Regular Council Meeting held Wednesday, May 10, 2023, authorizing the taking of any action authorized therein and thereby, was passed in open Council this 10th day of May, 2023.

BE IT RESOLVED THAT Council does adjourn at 9:26 p.m.