Regular Meeting

BE IT RESOLVED THAT Council adopt the minutes of the Special and Regular meeting of Council held Wednesday, May 8, 2024, the Special meeting of Council held Wednesday, May 15, 2024, and the Special and Special Public Meeting of Council held May 22, 2024, as circulated.

BE IT RESOLVED THAT Council direct staff to set a Special meeting date to review KPMG Service Delivery Review Report in detail.

WHEREAS the Ad-Hoc Healthcare and Housing Committee's request to change to standing committee status was

BE IT RESOLVED THAT Council authorize an upset limit of $3,000.00 to be applied to Parks & Grounds - Community Gardens, to restore the Huron Shores Community Gardens in Iron Bridge and Little Rapids.

WHEREAS, the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) requires municipalities to designate a head to fulfill the responsibilities under the Act; AND WHEREAS, the Council of the Corporation of the Municipality of Huron Shores deems it expedient to delegate the CAO/Clerk as the head of the Municipality for the purposes of MFIPPA to ensure timely and efficient handling of matters; NOW THEREFORE BE IT RESOLVED THAT By-law #24-27 being a By-law of the Corporation of the Municipality Huron Shores hereby delegates all powers and duties granted or vested in the head to the CAO/Clerk, passed in open Council this 12th day in June 2024. AND THAT all By-laws inconsistent with this By-law are hereby repealed and replaced.

BE IT RESOLVED THAT By-law #24-28 being a by-law of the Corporation of the Municipality of Huron Shores to adopt a site-specific zoning amendment to permit the subject property to be rezoned from Rural (R) and Waterfront Recreational (W.REC) to Waterfront Recreational (W.REC) on property described as CON 5 LOT 1PT PCL 2838 ACS; HURON SHORES; AND THAT the location of the existing dwellings be permitted.

BE IT RESOLVED THAT By-law #24-29 being a By-law of the Corporation of the Municipality of Huron Shores to enter into a Memorandum of Understanding with the Town of Blind River in order to continue to receive Animal Control and By-law Enforcement services via the Town of Blind River was passed in open Council this 12th day in June, 2024

BE IT RESOLVED THAT By-law 24-30 being a by-law of the Corporation of the Municipality of Huron Shores being a Borrowing By-law for the Purposes of the Tile Drainage Act was read a first, second and third time and passed in Open Council this 12th day of June, 2024; AND THAT By-law #23-39 be hereby repealed.

BE IT RESOLVED THAT By-law #24-31 being a By-law of the Corporation of the Municipality of Huron Shores to enter into a Memorandum of Understanding with the Bruce Mines Sno Gylder Snowmobile Club for Land Use Permission was passed in open Council this 12th day in June, 2024

BE IT RESOLVED THAT Council receives the Minutes of the following municipal committees: Huron Shores Public Library - December 5, 2023, March 5, 2024, and April 2, 2024 Health and Safety Committee - January 16, 2024 and March 5, 2024 Infrastructure Services Committee - May 2, 2024 Community Development Advisory Committee - May 2, 2024 Environmental Advisory Committee - April 9, 2024

BE IT RESOLVED THAT Council receives the Minutes of the following joint boards on which the Municipality has representation: Algoma District Services Administration Board - March 28, 2024 Algoma Public Health Board of Health - March 27, 2024

BE IT RESOLVED THAT Council accepts the Minutes of Settlement arising from a Request for Reconsideration from MPAC as follows: 57 24 000 008 11401 0000 from Residential Taxable (RT) 2016 CVA $35,500 to Residential Taxable (RT) 2016 CVA $28,500 effective January 1, 2024. 57 24 000 011 04106 0000 from Residential Taxable (RT) 2016 CVA $190,000 to Residential Taxable (RT) 2016 CVA $175,000 effective August 15, 2023.

BE IT RESOLVED THAT Council appoints Councillor Falk as the Municipal Representative on the Thessalon Healthcare Advisory Committee, effective June 12, 2024.

WHEREAS Red Rock Road is in need of maintenance to provide safe and reliable access to destinations, including the Red Rock Dam, which is accessed by Evolugen; NOW THEREFORE BE IT RESOLVED THAT Council authorizes staff to initiate and conduct negotiations with Evolugen regarding the establishment of a cost-sharing agreement for the maintenance of Red Rock Road; AND THAT the CAO/Clerk be authorized to sign the agreement upon mutual consent of both parties.

BE IT RESOLVED THAT Council appoints John Edworthy to the Huron Shores Fire Department, Station 1, and Vaughn Stephenson to the Huron Shores Fire Department, Station 2, effective June 12, 2024.

WHEREAS the Environmental Advisory Committee (EAC) of Council has serious concerns regarding the extended time frames associated with the Environmental Compliance Approval (ECA) process managed by the Government of Ontario; AND WHEREAS the Ministry of the Environment, Conservation and Parks has noted significant delays that adversely affect our community's economic development and environmental initiatives; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Huron Shores submit the attached letter, titled " Urgent Need for Improvement in the Environmental Compliance Approval (ECA) Process" to the Ministry of the Environment, Conservation and Parks.

WHEREAS the Environmental Advisory Committee (EAC) of Council has identified a need to examine regulations related to the expansion of campgrounds and trailer parks within the municipality; AND WHEREAS the Municipal Planner has indicated the ability to provide options to the committee regarding enforcement or provisions to the Comprehensive Zoning By-law that would better monitor size, expansions, and compliance as it relates to trailer parks and campgrounds also with consideration to the enforcement of such compliance; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the EAC, Council authorize the allocation of 3-5 hours of the Municipal Planner's time to: Examine how to implement regulations within the upcoming zoning by-law review to address campground and trailer park expansions; Provide options regarding the enforcement or provisions to the Comprehensive Zoning By-law that would better monitor size, expansions, and compliance as it relates to trailer parks and campgrounds; Advise on the necessary measures to enforce these potential zoning regulations. BE IT FURTHER RESOLVED THAT the Municipal Planner report back to the Committee with findings and options for consideration and further recommendation to Council.

BE IT RESOLVED THAT Council host a staff appreciation dinner at 5:30 p.m. on Thursday, July 25th, at the Sowerby Hall.

WHEREAS the contractor of the Highway 129 project currently has approximately 1,830 tri-axle loads (36,000 tonnes) of recycled asphalt available for purchase at a rate of $100.00 per load, plus HST, delivered to a municipal storage area; AND WHEREAS this opportunity presents significant cost savings and environmental benefits by utilizing recycled materials; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council authorizes the purchase of approximately 1,830 tri-axle loads (36,000 tonnes) of recycled asphalt from the Highway 129 project contractor at a rate of $100 per load, plus HST, with the total cost not to exceed $165,500 plus HST; AND THAT the funds for this purchase be drawn from the Roads Reserve; AND THAT the appropriate municipal staff are authorized to execute any agreements or documents necessary to complete this transaction.

WHEREAS the Municipality recognizes the need for effective and safe winter road maintenance to ensure accessibility and safety for all residents; AND WHEREAS staff deems it advisable to temporarily close certain municipal roads annually from November 1st to April 30th; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council directs staff to identify and engage with property owners in the areas affected by newly anticipated road closures beginning the 2024/2025 winter season, to discuss the possibility of obtaining the property or permission necessary to construct plow turnarounds; AND THAT staff also provide public notice in advance of the anticipated seasonal road closures, informing the residents and stakeholders of the specific roads that will be closed, the timeline for these closures and the efforts being made to improve the efficiency and safety of winter road maintenance; AND THAT a by-law to close roads during the winter season be brought to a future meeting of Council for consideration.

BE IT RESOLVED THAT the Infrastructure Services Committee recommends that Council approve the project proposal from PSD Citywide for developing and delivering a 2024/2025 O.Reg 588/17 compliant Asset Management Plan, and that the funds for Phase 1,being $38,000.00 be drawn from the working reserve, and the costs for Phase 2, being $23,400.00, be included in the 2025 budget.

WHEREAS the Municipality of Huron Shores has established a procurement policy to ensure fair, transparent, and cost-effective purchasing processes: AND WHEREAS there is an urgent need to replace a 23-year-old pumper truck with a used, available unit, which cannot be achieved through the standard procurement process; AND WHEREAS delaying the purchase would lead to increased maintenance costs and the potential loss of the vehicle, as it is a good deal on a used pumper truck that is unlikely to remain available for long; NOW THEREFORE BE IT RESOLVED THAT Council authorize an exception to the procurement policy for the purchase of a 2009 International Pumper Truck; AND THAT this exception applies exclusively to the purchase of a 2009 Pumper Truck described as unit VIN number 1HTMKAZR49H089530 AND THAT the total cost of the purchase shall not exceed $70,000 plus applicable taxes; AND THAT the Fire Chief is hereby authorized to proceed with the purchase from Mississaugi First Nation (also known as Mississaugi River no. 8) without adhering to the standard procurement procedures; AND THAT the total cost be drawn from the Fire Department Reserve.

WHEREAS funds have been allocated for retrofitting an existing truck to include a water tank; AND WHEREAS during the procurement process, a used water truck from a neighbouring fire department has been identified as available for purchase; AND WHEREAS the truck meets all required safety and operational standards without retrofitting one of our existing dump trucks; AND WHEREAS the cost to acquire the used water truck is within the same budget range as retrofitting an existing truck, with additional costs to include the annual mechanical and licensing fees, as well as the plumbing of a spray bar; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council authorize the acquisition of a used water truck from the Mississauga First Nation Fire Department, thereby enhancing municipal operations and providing a reliable and versatile water transportation solution.

BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council approve the hiring of a full-time Public Works Labourer; AND THAT Council approves the implementation of a working foreman premium, equivalent to the average step upgrade in the pay grade for the Equipment Operator ($1.51 for 2024) to cover the added responsibilities during shifts where existing staff take on the duties associated with the Superintendent position effective June 3, 2024; AND THAT Council approves the Public Works Labourer job description, as presented.

BE IT RESOLVED THAT By-law #24-32, being a by-law of the Corporation of the Municipality of Huron Shores to Adopt the Minutes of the Special and Regular Council Meeting held Wednesday, June 12, 2024, authorizing the taking of any action authorized therein and thereby, was passed in open Council this 12th day of June, 2024.

BE IT RESOLVED THAT Council does adjourn at 9:52 p.m.

WHEREAS the Ad-Hoc Healthcare and Housing Committee's request to change to standing committee status was deferred at the April 10, 2024 Regular Meeting of Council, pending an updated terms of reference for Council's consideration; AND WHEREAS the Healthcare and Housing Committee has presented their draft Terms of Reference to Council on June 12, 2024; NOW THEREFORE BE IT RESOLVED THAT Council approves the Terms of Reference of the Healthcare and Housing Committee, thereby granting it standing committee status; AND THAT Council authorizes the allocation of a staff resource to said committee. AND THAT the name be amended to the Healthcare and Well-Being Committee.