Regular Meeting

BE IT RESOLVED THAT Council adopt the minutes of the Regular meeting of Council held Wednesday, February 14, 2024 and the Special meeting of Council held, Wednesday, March 6, 2024, as circulated.

BE IT RESOLVED THAT Council direct staff to develop a policy to properly manage frivolous, threatening and/or unreasonable behaviour at the Municipal office and other municipally owned facilities; AND THAT the CAO/Clerk be directed to investigate other options to manage disruptive individuals.

BE IT RESOLVED THAT Council authorizes amendments to the Fees and Charges By-law #23-53, as laid out in the Report of the CAO/Clerk titled Fees and Charges By-law – staff recommendations; AND THAT the by-law to amend By-law #23-53 be brought forward at the April 10 th Regular Council meeting for approval.

BE IT RESOLVED THAT Council directs staff to explore strategic housing development initiatives and potential partnerships and report back at a subsequent meeting.

WHEREAS an Application for Consent File No.: 2024-C-01 to sever a 5.67-hectare parcel of land (14 acres), from the retained 59.08-hectares (146 acres) of land being described as PLAN H785 LOT 28EPT RCP; Civic Addresses of 14955 HIGHWAY 17, THESSALON, in the Municipality of Huron Shores has been received; AND WHEREAS Planning Consultant Peter Tonazzo, by Planning Report dated March 8, 2024 recommends approval of the application, subject to conditions; NOW THEREFORE BE IT RESOLVED THAT, under the provisions of Section 53 of the Planning Act, Council grants provisional consent to File No. 2024-C-01, subject to the following conditions: That the applicants obtain consent approvals to formalize access to the retained parcel through one of the following options: Formalizing the proposed access from Brownlee Road via the approval of a future consent (easement) application to the Municipality. Any new entrance on the highway servicing the retained lot will require a MTO commercial entrance permit as well as the owner will be required to enter into an easement agreement with the severed (residential) lot in order to cross the lot. Any new proposed access to highway 17 will be subject to MTO review/approval. Draft Transfer Application Form - two copies to be provided; Draft Schedule to the Transfer Application Form On which is set out the entire legal description of the parcels subject to this consent. This Schedule must also contain the names of the party(ies) indicated on Page 1 of t

BE IT RESOLVED THAT By-law #24-15 being a by-law of the Corporation of the Municipality of Huron Shores to appoint signing authorities for the corporation was passed in open Council this 13th day of March, 2024. AND THAT By-law #24-15 become effective April 1, 2024; AND THAT, upon effective date, this by-law repeals By-law #24-04.

BE IT RESOLVED THAT By-law #24-16 being a By-law of the Corporation of the Municipality of Huron Shores to adopt a site specific Zoning Amendment to rezone the retained lands described as PLAN H785 LOT 28EPT RCP; Civic Address of 14955 HIGHWAY 17, THESSALON, in the Municipality of Huron Shores; from Rural (R) to Mineral Aggregate Extraction (MX). AND THAT a holding provision be applied to the severed parcel to prohibit any sensitive use from occupying the severed parcel until such time that the pit license is surrendered on the retained parcel was passed in open Council this 13th day of March, 2024.

BE IT RESOLVED THAT Council receives the Minutes of the following municipal committees: Economic Development Advisory Committee - January 4 & February 1, 2024 Sowerby Hall and Heritage Committee - November 21, 2023 Infrastructure Services Committee - February 1, 2024

BE IT RESOLVED THAT Council receives the Minutes of the following joint boards on which the Municipality has representation: Algoma Public Heath Board of Health - November 22, 2023 Algoma District Services Administration Board - January 25, 2024 Algoma District Municipal Association - September 23, 2023

BE IT RESOLVED THAT Council accepts the resignation of Brooks Gratton, effective February 15, 2024 and Nathan Durham, effective March 14, 2024, from the Huron Shores Fire Department.

WHEREAS Council previously authorized the deferral and/or cancellation of rental agreements for a full refund, due to the COVID-19 pandemic; AND WHEREAS the temporary extension to defer or cancel a rental shall be terminated by way of Resolution; NOW THEREFORE IT BE RESOLVED THAT Council hereby terminates the temporary extension to defer or cancel a rental to receive a full refund; AND THAT Council directs staff to prepare a cancellation policy for Council's consideration.

WHEREAS Council, by Resolution No. 22-05-22, declared many items as surplus to be sold as is, where is, by sealed tender; NOW THEREFORE BE IT RESOLVED THAT Council accepts the following bids: $847.50 including HST, for Unit #2: 2011 GMC Sierra; $9,660.00 including HST, for Unit #4: 2005 International Model 7600 6x4 Plow Truck; $2,260.00 including HST, for Unit #7: 2005 Chevrolet Silverado One-ton Flatbed; $452.00 including HST, for Unit #13: 2006 Chevrolet 4x4, half-ton pickup; $44.25 plus HST, for 1 (one) collapsible canvas wheelbarrow; $160.00 plus HST, for 1 (one) 3-ton cyclone chainfall; and $90.00 plus HST, for 1 (one) Sears Roebuck sight level with stand and measuring stick; AND THAT all units must be paid for and removed from the Municipality's possession no later than 4:30 p.m. April 2nd, 2024, unless mutually agreeable alternate arrangements are made.

WHEREAS Tulloch Engineering is recommending that the next stage for a longer usage plan of the Dean Lake Bridge involve a feasibility study to review rehabilitation options for the bridge long-term; AND WHEREAS the last detailed inspection for this bridge using special access equipment and personnel was done in 2019 and Tulloch Engineering recommends another detailed inspection should be completed given the poor condition state of the the bridge; NOW THEREFORE BE IT RESOLVED THAT Council grant pre-budget approval at an upset limit of $80,000.00 + HST for staff to obtain proposals for a detailed visual inspection and feasibility study of the Dean Lake Bridge, as per the recommendation of the Infrastructure Services Committee.

WHEREAS the Municipality of Huron Shores' Blue Box Program is scheduled to transition to full producer responsibility on June 27, 2025; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council authorizes staff to advise Circular Materials that the Municipality of Huron Shores will not enter into an agreement to provide blue box services during the transition period; AND THAT staff continue to work with Circular Materials to ensure they have the information needed to take over full operational and financial responsibility for the Blue Box program.

WHEREAS the Ministry of Transportation's Highway 129 Reconstruction project may result in the proposed Contractor requesting the use of municipal property located off Walker Road to set up an asphalt plant and bulk storage yard for excess material AND WHEREAS the proposed location is currently zoned Waste Management (MWD), with permitted uses being only a waste management facility, recycling depot, or sewage treatment plant; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council authorize staff to proceed with an application to rezone the proposed location from Waste Management (MWD) to Heavy Industrial (M2) to facilitate an asphalt plant and bulk storage yard, subject to consultation with the Planning Consultant.

BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council authorizes staff to tender for 2024 surface treatment and calcium requirements.

WHEREAS the Secondary Public Safety Answering Point (PSAP) and Dispatch Agreement with Quattra is due for renewal; NOW THEREFORE BE IT RESOLVED THAT Council authorizes CAO/Clerk to execute the agreement with Quattra for Fire Dispatch Services.

BE IT RESOLVED THAT Council authorize a Platinum Level Sponsorship to the Iron Bridge Agricultural Society in the amount of $800.00 for the Iron Bridge Music Fest; AND THAT ratepayers of Huron Shores who are subscribed to the Municipality of Huron Shores Website be entered into a draw for each of the free tickets received as part of the Sponsorship package; AND THAT Mayor Seabrook attend the event to make presentations alongside the Iron Bridge Agricultural Society, in recognition of the local businesses that have supported the Iron Bridge Music Fest all 10 years it has been taking place.

BE IT RESOLVED THAT Council authorizes Mayor Seabrook to attend the Algoma District Municipal Association Meeting at the Blind River Community Centre, Saturday, April 20, 2024 at 10:00 a.m.; AND THAT the Municipality cover all associated expenses.

WHEREAS Tuesday, May 14th, 2024 is Ontario's fifth annual Provincial Day of Action on Litter; AND WHEREAS the Day of Action on Litter is an opportunity to empower citizens, municipalities and businesses across the province to unite under the common cause of creating a greener, cleaner and more sustainable environment for ourselves and future generations; NOW THEREFORE BE IT RESOLVED THAT Council directs the Environmental Advisory Committee to consider implementing initiatives to engage and educate the community on the Provincial Day of Action on Litter, to foster a cleaner, safer, and healthier province now and for future generations.

WHEREAS a request has been received for the Municipality to assume land that is deemed to be undevelopable, according to the property owner, in exchange for a donation receipt in the amount of the assessed value of the property determined by the Municipal Property Assessment Corporation; AND WHEREAS for a gift of property, the fair market value of the property gifted is deemed to be the highest dollar value you can get for your property in an open and unrestricted market, between a willing buyer and a willing seller who are acting independently of each other; AND WHEREAS the Municipality may issue an official donation receipt only after the property has been appraised for fair market value; AND WHEREAS should the property described as LOT 15 RCP H788, Huron Shores be deemed undevelopable, then the fair market value for purposes of a donation receipt is $0.00; NOW THEREFORE BE IT RESOLVED THAT Council acknowledges Mr. Gardiner's proposal to donate land described as LOT 15 RCP H788; Huron Shores, being PIN 31446-0416; AND THAT Council agrees to assume the land by offering to purchase the property for $1.00; AND THAT should Mr. Gardiner agree to sell the property for $1.00, the Mayor and CAO/Clerk be authorized to sign any paperwork required to finalize the transaction; AND THAT the property be conveyed free and clear of any and all encumbrances to the Municipality, at no cost to the Municipality.

WHEREAS municipal public works departments from across the Province of Ontario provide invaluable services to our communities ensuring the health and safety of all residents; AND WHEREAS, if it was not for our municipal public works employees from across the Province of Ontario maintaining our public roads systems, our communities would not be able to function as emergency personnel could not respond to calls, school buses could not get our children to school, residents would not be able to get to work, school or appointments, and many more basic functions would not be able to happen; AND WHEREAS, municipal public works departments are already feeling the impacts of a labour storage, which will only be exasperated over the next three (3) to five (5) years, which will cause the levels of service that municipalities are able to provide to ensure the health and safety of our residents to decrease; AND WHEREAS there is currently no provincial-wide course that properly trains potential municipal public works employees, specifically relating to municipal heavy equipment; NOW THEREFORE IT BE RESOLVED THAT the Corporation of the Municipality of Huron Shores supports the work of the Association of Ontario Road Supervisors to develop a Municipal Equipment Operator Course to address this issue; AND THAT Council for the Corporation of the Municipality of Huron Shores calls on the Province of Ontario's Ministry of Labour, Training, immigration and Skilled Trades to fully fund the Municipa

BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Huron Shores supports, in principle, the submission to the Homelessness Prevention Program fund from All Star Children Services Inc. requesting support to deliver a free community kitchen to families and individuals who are or may become food insecure; AND THAT All Star Children Services Inc. be authorized to utilize the Iron Bridge Recreation Centre Kitchen free of charge for the duration of the program.

BE IT RESOLVED THAT By-law #24-17, being a by-law of the Corporation of the Municipality of Huron Shores to Adopt the Minutes of the Special Public and Regular Council Meeting held Wednesday, March 13, 2024, authorizing the taking of any action authorized therein and thereby, was passed in open Council this 13th day of March, 2024.

BE IT RESOLVED THAT Council does adjourn at 9:43 p.m.

WHEREAS an Application for Consent File No.: 2024-C-01 to sever a 5.67-hectare parcel of land (14 acres), from the retained 59.08- hectares (146 acres) of land being described as PLAN H785 LOT 28EPT RCP; Civic Addresses of 14955 HIGHWAY 17, THESSALON, in the Municipality of Huron Shores has been received; AND WHEREAS Planning Consultant Peter Tonazzo, by Planning Report dated March 8, 2024 recommends approval of the application, subject to conditions; NOW THEREFORE BE IT RESOLVED THAT, under the provisions of Section 53 of the Planning Act, Council grants provisional consent to File No. 2024-C-01, subject to the following conditions: 1. That the applicants obtain consent approvals to formalize access to the retained parcel through one of the following options: 1. Formalizing the proposed access from Brownlee Road via the approval of a future consent (easement) application to the Municipality. 2. Any new entrance on the highway servicing the retained lot will require a MTO commercial entrance permit as well as the owner will be required to enter into an easement agreement with the severed (residential) lot in order to cross the lot. Any new proposed access to highway 17 will be subject to MTO review/approval. 2. Draft Transfer Application Form - two copies to be provided; 3. Draft Schedule to the Transfer Application Form 1. On which is set out the entire legal description of the parcels subject to this consent. This Schedule must also contain the names of the party(ies) indic

WHEREAS the handy hitch on both graders requires repairs for warn-out frame holes which was not included in the initial estimate for repairs; NOW THEREFORE BE IT RESOLVED THAT Council authorizes the additional repair costs in the amount of $5,876.92 plus HST for both grader packers; AND THAT the cost be included in the 2024 budget.