Regular Meeting

BE IT RESOLVED THAT Council adopt the minutes of the Regular meeting of Council held Wednesday, August 9, 2023, the Special meetings of Council held Wednesday, August 30, September 6, and September 13, 2023, as circulated.

WHEREAS Council received a request in 2022 to reduce the speed limit on Lakeview Road in Thompson Township, from 50km/hr to 30km/hr; AND WHEREAS Council chose not to lower the speed, but agreed that additional signage be installed to identify the current limit of 50km/hr, as set out in the Highway Traffic Act for build-up areas; AND WHEREAS requests have been received for additional signage on Lakeview Road, Dean Lake Road and Chevis Road; AND WHEREAS the Protective Services Committee recommends Council pass a by-law to establish reduced speed limits in Thompson Township, with the maximum rate of speed set at 50km/hr, and repeal the former Township of Thompson By-law 76-7; NOW THEREFORE BE IT RESOLVED THAT By-law #23-42, being a by-law of the Corporation of the Municipality of Huron Shores to establish speed limits within the Municipality of Huron Shores, specifically Thompson Township, was passed in open council this 20th day of September, 2023; AND THAT by-law 76-7 of the Township of Thompson be repealed; AND THAT additional signage be installed on Lakeview Road, Dean Lake Road, and Chevis Road.

WHEREAS the Municipality of Huron Shores occupies the Bell Mobility shelter located at 78 Brownlee Road, to house municipally owned telecommunication equipment, both on the tower and in the shelter; AND WHEREAS Bell Mobility will be decommissioning the shelter as they have deemed it to no longer be necessary for their operations; AND WHEREAS the Municipality of Huron Shores is the only occupant of the shelter; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Protective Services Committee, Council authorizes the CAO/Clerk to enter into a Colocation Agreement with Bell Mobility to assume the shelter in as is condition; AND THAT the hydro account related to the shelter be transferred to the Municipality.

BE IT RESOLVED THAT Council accepts, with regret, the resignation of Jon Lalonde from the Huron Shores Volunteer Fire Department, effective September 20th, 2023.

WHEREAS Council passed resolution #23-17-07 to appoint Lance Smith to the Fire Fighter Cadet Program; AND WHEREAS Lance Smith is now of age to volunteer on the Huron Shores Fire Department; THEREFORE BE IT RESOLVED THAT Council rescind resolution #23-17-07 appointing Lance Smith to the Fire Fighter Cadet Program and appoints Lance Smith to the Huron Shores Volunteer Fire Department, Station #1, effective August 9, 2023.

WHEREAS the Federation of Canadian Municipalities (FCM) is dedicated to improving the quality of life in all communities by promoting strong, effective and accountable municipal government; AND WHEREAS every new member increases FCM’s voice and ability to succeed; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Huron Shores become a member of FCM by approving the membership fee of $612.83 plus HST.

BE IT RESOLVED THAT Council establishes the following dates for the Christmas Office Closure: From Noon, Friday, December 22nd, 2023 to Monday, January 1st, 2024, inclusive, with the Office to re-open Tuesday, January 2nd, 2024.

WHEREAS the Municipality currently employees three (3) individuals who are also volunteer fire department members; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Protective Services Committee, Council authorizes staff wages to be paid to staff who are also trained members of the Huron Shores Fire Department, who respond to 911 calls during their regular working hours only.

WHEREAS the Environmental Advisory Committee has invited the Ministry of Natural Resources and Forestry (MNRF) to attend an upcoming Environmental Advisory Committee meeting on October 10, 2023, to discuss planning and development, and associated regulatory matters as they relate to the Municipality of Huron Shores; AND WHEREAS the Committee was made aware that a meeting is upcoming with the MNRF and the Big Basswood Lake Association (BBLA) to discuss one of these matters; NOW THEREFORE BE IT RESOLVED THAT as per the recommendation of the Environmental Advisory Committee, Council request one staff member and one Council member to attend the BBLA/MNRF meeting for information purposes; AND THAT, if the MNRF has not responded to the invitation to attend the meeting of the Environmental Advisory Committee for October 11, 2023, communication from the Council of the Municipality of Huron Shores be directed to the MNRF Manager of the Sault Ste Marie-Blind River District for follow up.

WHEREAS grants and donations received by the Fire Department that have not been identified for a specific purpose (i.e. training, equipment) have historically been added to the equipment reserve; AND WHEREAS, once in the reserve, it is up to Council to approve the use if for anything other than equipment; AND WHEREAS the Fire Chief and executive have requested that donations received by the Fire Department be considered benevolent funds and kept aside from the official department budget where firefighters vote on any disbursements; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Protective Services Committee, Council authorize donations received as per Article 3.3.3 of the Fire Department Constitution, be deposited in the Huron Shores Fire Department Joint Social account.

BE IT RESOLVED THAT Council acknowledge the resignation of Wil Samis from the Environmental Advisory Committee; AND THAT said committee now has two vacancies; AND THAT, as per the recommendation of the Environmental Advisory Committee, Council appoints Larry Allcorn and Jason Naccarato to the Environmental Advisory Committee.

BE IT RESOLVED THAT, as per the recommendation of the Huron Shores Cemetery Board, Council appoints Todd MacFarlane to the Huron Shores Cemetery Board.

BE IT RESOLVED THAT Council, as recommended by the Economic Development Advisory Committee, directs staff to conduct the research to develop a business license by-law; AND THAT the business licence by-law regulate and enforce compliance for businesses owned and operated within the Municipality of Huron Shores; AND THAT a staff report be brought forward to a future meeting of Council.

WHEREAS Council, by Resolution No. 23-17-11, directed staff to investigate operational and design changes at the Ward 2 Waste Disposal Site to improve the functionality and user friendliness in the short term; NOW THEREFORE BE IT RESOLVED THAT Council authorize 5 bins to be located at the Ward 2 Waste Disposal Site for the purpose of collecting household waste, to be serviced once per week, until such time as a more permanent strategic changes can be implemented as a result of the Long Term Waste Management Plan; AND THAT the cost to implement and service the bins be pulled from the Waste Site Closure and Expansion Reserve.

BE IT RESOLVED THAT Council accepts the Health Plan Renewal for Group Policy #G: 812879 with Equitable Life for 2023/2024 at an overall increase of 6.69% to the plan; AND THAT proposed enhancements to the plan included in staff Report Titled ‘Employee Health Benefit Renewal 2023/2024 be received for Council’s consideration; AND THAT Council approve the proposed enhancements.

WHEREAS proposals have been received from KPMG, MNP LLP, and Agenor Consus Consulting (withdrawn by proponent) for the purposes of carrying out a Municipal Service Delivery Review; AND WHEREAS the Project Team met to discuss and evaluate the proposals received; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Project Team, Council accept the proposal of KPMG to provide a service delivery review, for a total project cost of $55,000.00 to be included in the 2024 budget; AND THAT the project commence in January, 2024; AND THAT the CAO/Clerk be authorized to sign all necessary agreements related to the project.

WHEREAS the tender for a 4500 Heavy Duty Truck with Plow and Sanding Unit was unsuccessful; AND WHEREAS the award of the tender by Resolution No. 23-17-13, for 1 (one) 4-Wheel Drive Half Ton Truck to Algoma Chrysler to replace Unit #1 has been

WHEREAS the low bid for the Potomac Bridge Replacement project submitted by Sheppard Custom Building Limited in the amount of $2,995,700.00 is over Tulloch Engineers estimated project cost; AND WHEREAS negotiations with the lowest bidder revealed there to be no way to reduce the project by $1,000,000.00 without changing something substantial; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, the Potomac Bridge Replacement Tender be cancelled.

WHEREAS Tulloch Engineering has provided a preliminary summary of their findings related to the Dean Lake Bridge inspection; AND WHEREAS a crack weld has been identified at the north span of the bridge and should be repaired before winter, as well as severe corrosion of the steel beams under the deck panels at the south end of the bridge need to be addressed this fall; NOW THEREFORE BE IT RESOLVED THAT Council authorizes the above mentioned repairs to the Dean Lake bridge at a cost not to exceed $200,000.00; AND THAT the funds be allocated from Roads - Bridges Capital; AND THAT the estimated cost of $155,000.00 for a detailed inspection and testing for a repair plan of the Dean Lake Bridge be included in the 2024 budget.

WHEREAS Huron Shores has collected data for the Comprehensive Flood Risk Assessment for high risk areas throughout the watersheds located within our jurisdiction; AND WHEREAS Huron Shores recognizes that value in centralized, open access to such data; NOW THEREFORE BE IT RESOLVED THAT Council authorize the CAO/Clerk to execute a data sharing agreement with the Minister of Natural Resources and Forestry (MNRF) authorizing the MNRF to manage and disseminate the data, making it available for public use.

WHEREAS the week of October 15 - 21, 2023, will be celebrated in Ontario as Local Government Week; AND WHEREAS the Ontario Ministry of Municipal Affairs and Housing along with organizations such as the Association of Municipalities of Ontario (AMO) acknowledge and celebrate the significant role that municipal governments play in communities across Ontario; NOW THEREFORE BE IT RESOLVED THAT I, Matthew Seabrook, on behalf of the Council of the Municipality of Huron Shores do hereby proclaim the week of October 15 - 21, 2023 to be Local Government Week in the Municipality of Huron Shores.

BE IT RESOLVED THAT Council directs the Economic Development Advisory Committee to research the requirements of the Increasing Deadstock Capacity Initiative; AND THAT, if feasible, provide a recommendation to Council at a future Council meeting.

WHEREAS the Corporation of the Municipality of Huron Shores recognizes the urgent need for physicians in Northern Ontario as it is experiencing a shortage of trained physicians and specialist physicians; AND WHEREAS life expectancy of Northern residents is more than two years lower than the Ontario average, and mental health and addictions are at a four-times higher rate; AND WHEREAS one in eight Northern residents does not have access to a family doctor, and many must travel long distances to access healthcare services representing the failure of healthcare in Northern Ontario; AND WHEREAS communities in Northern Ontario require access to equitable health care, especially underserved rural, Indigenous, and Francophone communities; AND WHEREAS in April of 2022, the Government announced an unprecedented medical expansion for NOSM University’s medical programs; AND WHEREAS the current base funding rates for the Northern School of Medicine University (NOSM) have not been increased sufficiently to accommodate growth and expansion NOW THEREFORE BE IT RESOLVED THAT the Corporation of the Municipality of Huron Shores strongly requests the Provincial Government grant NOSM University’s request for a permanent increase in annual base funding by $4.0 million before the end of this fiscal year so it can continue to deliver on the mandate that the Conservative Government initially established in response to the needs of Northern municipalities; AND THAT a copy of this motion, together wit

BE IT RESOLVED THAT Council authorize payment to the Town of Thessalon for the following recreational events: Thessalon Public School ice time, in the amount of $300.00; Easter Egg Hunt, for $600.00; Fishing Derby, for $250.00; Children's Halloween Party, for $250.00; and Senior's Christmas Bus Tour, for $300.00; AND THAT the cost for 2023 cost be drawn from the working fund reserve and that the 2024 costs be added as an annual contribution within the Donation Policy AND THAT the Municipality requests recognition

BE IT RESOLVED THAT Council acknowledge the letter received from the Ontario Provincial Police regarding the distribution of police record check revenue to Municipalites.

BE IT RESOLVED THAT By-law #23-43, being a by-law of the Corporation of the Municipality of Huron Shores to Adopt the Minutes of the Special and Regular Council Meeting held Wednesday, September 20, 2023, authorizing the taking of any action authorized therein and thereby, was passed in open Council this 20th day of September, 2023.

BE IT RESOLVED THAT Council does adjourn at 9:14 p.m.

WHEREAS an Application for Consent, File No 2023-C-04, proposes to sever a 156.6 acre (63.37 hectare) parcel of land, from the retained 153.53 acres (62.13 hectare) of land being described as BRIGHT ADDITIONAL CON 6 LOT;3 NPT PCL 1618 ALG INCLUDES;RP 1R7262 PART 1 and, BRIGHT ADDITIONAL CON 6 PT;LOT 3 PCL 1074, civic address of 904 and 1030 Dayton Road, in the Municipality of Huron Shores AND WHEREAS Planning Consultant Peter Tonazzo, by Planning Report dated September 15, 2023, recommends approval of the application, subject to conditions; NOW THEREFORE BE IT RESOLVED THAT, under the provisions of Section 53 of the Planning Act, Council grants provisional consent to File No. 2023-C-04, subject to the following conditions: 1. That appropriate pre-development approvals be obtained from Algoma Public Health, as it relates to the severed and retained parcels’ ability to support on-site septic systems. AND THAT the following documents are provided: 1. Draft Transfer Application Form - two copies to be provided 2. Draft Schedule to the Transfer Application Form; 3. Plan of Survey; 4. Municipal Road Transfer; any portion of public road allowance for Dayton Road fronting and lying within the limits of the severed parcel, that are not currently held in the ownership of the Municipality of Huron Shores, be laid out as separate part or parts on the Plan of Survey, and said parts shall be transferred to the Municipality at no cost, free and clear of any and all encumbrances.

BE IT RESOLVED THAT Council receives the Minutes of the following municipal committees:  Infrastructure Services Committee - June 22. 2023  Protective Services Committee - June 1, 2023

WHEREAS the tender for a 4500 Heavy Duty Truck with Plow and Sanding Unit was unsuccessful; AND WHEREAS the award of the tender by Resolution No. 23-17- 13, for 1 (one) 4-Wheel Drive Half Ton Truck to Algoma Chrysler to replace Unit #1 has been withdrawn by Algoma Chrysler; AND WHEREAS Public Works Superintendent recommends that Unit #7 be replaced with a F-350 with Plow and Sanding Unit, instead of a 4500 Heavy Duty Truck with Plow and Sanding Unit; NOW THEREFORE BE IT RESOLVED THAT Council authorizes the purchase of the following: 1. 1 (one) 2023 Chevrolet Silverado 1500, MCM 4WD, Crew Cab from Milltown Motors, for a total cost of $72,208.39; and 2. 1 (one) 2024 Ford F350 Chassis 4x4 Super Duty Regular Cab from Highland Ford, for a total cost of $139,861.17, with 50% of the funds to be financed; AND THAT $7,408.39 be transferred from Roads Reserve to cover the amount over and above the budgeted allotment; AND THAT Resolution No. 23-17-13 be rescinded.