Regular Meeting

BE IT RESOLVED THAT Council adopt the minutes of the Special and Regular meeting of Council held Wednesday, November 8, 2023, as circulated.

WHEREAS Council held a Public Information Session to seek feedback on the draft Trailer License By-law; THEREFORE BE IT RESOLVED THAT Council set a Special Council Meeting to be held on January 17 th , 2023 to review the draft Recreation Vehicle License By-law; AND THAT staff continue discussions with the Town of Blind River regarding By-law Enforcement Services.

WHEREAS Council, by Resolution No. 23-26-17, authorized amendments to the Fees and Charges for Services by-law; AND WHEREAS a notice of the proposed amendments have been advertised locally in the North Shore Sentinel and the Municipal Website; NOW THEREFORE BE IT RESOLVED THAT By-law #23-53 being a by-law of the Corporation of the Municipality of Huron Shores to amend Fees and Charges for Services was passed in open Council this 13th day of December, 2023; AND THAT the by-law come in effect January 1, 2024.

BE IT RESOLVED THAT Council receives the Minutes of the following municipal committees: Sowerby Hall and Heritage Committee - October 3, 2023 Huron Shores Cemetery Committee - October 19, 2023 Economic Development Advisory Committee - November 2, 2023 Infrastructure Services Committee - November 16, 2023

BE IT RESOLVED THAT Council receives the Minutes of the following joint boards on which the Municipality has representation: Algoma Public Health Board of Health - September 27, 2023 Algoma District Services Administration Board - October 26, 2023

BE IT RESOLVED THAT Council authorize staff to make application to the Service Canada Summer Jobs Program and the Summer Employment Opportunities Program, formerly known as the Summer Experience Program, for a total of 6 students to assist with summer municipal activities.

WHEREAS Policy No. C-05 being the Donation Policy requires Council to allocate an annual amount by December 31 for donation purposes in the following year, to be included in the Municipal Budget and distributed based upon the evaluation of the requests received; NOW THEREFORE BE IT RESOLVED THAT Council gives staff direction to amend Donation Policy.

BE IT RESOLVED THAT Council acknowledge the resignation of Bobby Swain and Michael Stauffer from the Economic Development Advisory Committee, effective November 2, 2023.

BE IT RESOLVED THAT Council acknowledge the resignation of Todd MacFarlane from the Huron Shores Cemetery Committee, effective December 13, 2023

BE IT RESOLVED THAT Council set a Special Meeting at 6:00 p.m. on Wednesday, December 20, 2023, for training and education purposes.

BE IT RESOLVED THAT Council extends the Municipal Insurance policy renewal deadline by 30 days.

BE IT RESOLVED THAT Council appoints Councillor Currie to sit on the East Algoma O.P.P Detachment Board 1; AND THAT the Municipality advertise for a community representative to fill one of the three available seats.

BE IT RESOLVED THAT Council accepts the Minutes of Settlement arising from a Request for Reconsideration from MPAC as follows 57 24 000 018 02105 0000 from Residential Taxable (RT) 2016 CVA $53,000 to Residential Taxable (RT) 2016 CVA $36,000 effective January 1, 2023.

WHEREAS every Municipality must complete a Community Risk Assessment no later than July 1, 2024; AND WHEREAS a Community Risk Assessment is a process of identifying, analyzing, evaluating and prioritizing risks to public safety to inform decisions about the provision of fire protection services; AND WHEREAS Brian Maki, Fire Protection Advisory of the Office of the Fire Marshall, highly recommended that the Municipality complete their Community Risk Assessment prior to any changes, updates or entering into any new Fire Service agreements; NOW THEREFORE BE IT RESOLVED THAT, to guide the municipality of Huron Shores forward in identifying any immediate areas that would require an increase or decrease in service or service levels, and to highlight the differences and/or similarities between the Municipality of Huron Shores and the Town of Thessalon, Council authorize the CAO/Clerk to enter into an agreement with ABKM Consulting to conduct a Community Risk Assessment and Treatment Plan, as recommended by the Protective Services Committee; AND THAT the cost be included in the 2024 Budget, with said costs to be offset by the Community Emergency Preparedness Grant, if successful.

BE IT RESOLVED THAT, as per the recommendation of the Protective Services Committee, Council authorize the following amendments to the Fire Department Constitution: Remove School and replace with Service Centres/Auto Repair Garage; Article #4 - Meetings; 4.3 When a month has a 5th Wednesday, a joint practice may be scheduled to be held at a predetermined site; 2024 Fire Department Honoraria be amended to include Lieutenants receiving $200 for attending executive meetings, etc. Members must attend 50% of meetings or more to be eligible for the honorarium, promotions, awards or any other compensation. If a member is appointed to the department late or resigns early in the year, their meeting attendance, as a percentage, will be pro-rated based on their start and/or end date. Leaves of absence will be discussed by the executive. AND THAT the required by-law be brought forward at the next Regular Council meeting.

BE IT RESOLVED THAT, as per the recommendation of the Protective Services Committee, Council authorize the Huron Shores Fire Department to host a Fire Fighter Challenge, to be held at the Recreation Centre, hosted in or around March, 2024; AND THAT Council authorize pre-budget approval of $2,500.00.

BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council authorize the CAO/Clerk to negotiate the purchase of land with the Ministry of Transportation; AND THAT the Mayor and CAO/Clerk be authorized to sign all the necessary paperwork for the property transfer.

BE IT RESOLVED THAT Council authorize staff to negotiate a Lease Agreement with the Iron Bridge Nighthawks for the exclusive use of the storage garage at 3 High Street.

BE IT RESOLVED THAT, as per the recommendation of the Economic Development Advisory Committee, Council appoint Annie Dupuis, Christina Coutu, and BreighAnn Fairburn to the Economic Development Advisory Committee.

WHEREAS the Huron Shores Fire Department has limited or no radio communication up Highway 129; NOW THEREFORE BE IT RESOLVED THAT Council authorized the CAO/Clerk to enter into an agreement with Quattra for an additional $30 per month to eliminate the "dark zone" in radio communications up Highway 129 to Ranger Lake.

BE IT RESOLVED THAT Council extend beyond the 10:00 p.m. curfew.

WHEREAS Municipalities are facing ever increasing demands for services along with demands for repairs, maintenance, and replacement of existing infrastructure to the detriment of the tax paying public they serve as the cost of living continues to rise throughout the country; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Huron Shores supports, in principle, the Municipality of Tweed in lobbying the relevant Federal and Provincial representatives to continue to fund projects that have been out of the financial reach of small municipalities, allowing municipalities to adequately plan and execute projects to protect the aging infrastructure already in place; AND THAT a copy of this resolution be sent to the Municipality of Tweed and the Association of Municipalities of Ontario.

BE IT RESOLVED THAT the Council of the Municipality of Huron Shores supports, in principle, the Municipality of Wawa's resolution to call upon the Government of Canada to support Bill C-310 and enact amendments to subsections 118.06 (2) and 118.07 (2) of the Income Tax Act in order to increase the amount of the tax credits for volunteer firefighting and search and rescue volunteer services from $3,000 to $10,000; AND THAT a copy of the resolution be shared with the Municipality of Wawa, the Association of Fire Chiefs of Ontario, Algoma Mutual Aid Association, and the Association of Municipalities of Ontario.

WHEREAS the towing industry often responds swiftly to accidents on highways, ensuring the quick removal of damaged vehicles and debris to prevent further disruptions and hazards; AND WHEREAS towing companies are frequently called upon to address the issue of abandoned vehicles, which can pose environmental and safety risks if left unattended; AND WHEREAS despite the critical nature of their services, towing companies face challenges in receiving timely payments for their efforts, not only impacting the financial stability of these businesses but also jeopardizing their ability to maintain a rapid and efficient response to incidents on our roadways; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Huron Shores calls upon the Provincial Government to implement measures to guarantee prompt and fair compensation to address the challenges faced by towing companies, ultimately contributing to a safer and more efficient road environment; AND THAT a copy of this resolution to be forwarded to MPP Michael Mantha, the Ministry of Transportation, the Ontario Provincial Police, the Federation of Northern Ontario Municipalities, and TransCan Service Centre.

BE IT RESOLVED THAT Council authorizes one additional staff to attend the 2024 Ontario Good Roads Association Conference being held in Toronto, from April 21 to April 24, 2024; AND THAT the Municipality cover all associated expenses.

WHEREAS Hydro One is schedule to complete vegetation maintenance on the right-of ways in the Municipality of Huron Shores in 2024; NOW THEREFORE BE IT RESOLVED THAT Council directs staff to produce a list of critical areas that require vegetation maintenance and forward it to the Area Forestry Technician at Hydro One.

BE IT RESOLVED THAT Council proceed in Closed session at 10:01 p.m. in order to address a matter pertaining to: personal matters about an identifiable individual, including municipal or local board employees labour relations or employee negotiations

BE IT RESOLVED THAT Council return to open session at 10:23 p.m.

BE IT RESOLVED THAT the current Treasurer transition into the role of Assistant Treasurer; AND THAT Council accept the proposal from John Stenger dated December 8, 2023, and appoint him to the role of Treasurer, effective December 11, 2023, until March 29, 2024, to ensure a smooth transition; AND THAT the CAO/Clerk hire a recruiter to conduct a search for the position of Treasurer, immediately; AND THAT John Stenger be granted signing authority, with the required by-laws to be passed at the January 10, 2024, Regular Council Meeting.

BE IT RESOLVED THAT By-law #23-55, being a by-law of the Corporation of the Municipality of Huron Shores to Adopt the Minutes of the Regular Council Meeting held Wednesday, December 13, 2023, authorizing the taking of any action authorized therein and thereby, was passed in open Council this 13th day of December, 2023

BE IT RESOLVED THAT Council does adjourn at 10:25 p.m.

BE IT RESOLVED THAT By-law #23-52, being a by-law to enter into a Land Use Agreement with property owners, for the purpose of displaying/maintaining a Municipal Billboard Sign and maintaining sightlines on property located at 22053 Hwy. 17, was passed in open Council this 13th day of December, 2023.

BE IT RESOLVED THAT By-law #23-54, being a by-law of the Corporation of the Municipality of Huron Shores, to execute a Year Round Waste Disposal Site Key Agreement with:  MacFarlane Haulage  K&H Sanitation  Midway Lumber Mills Ltd.  Birchland Veneer Ltd.  GFL Environmental Inc.  Redtop Motor Inn to allow after-hours access to the Municipal Waste Disposal Site, was passed in open Council this 13th day of December, 2023.

WHEREAS the Performance Measurement Policy No. C 3.04 outlines the procedures for providing job performance-related feedback to municipal employees using tools that consist of objective and subjective performance measures; NOW THEREFORE BE IT RESOLVED THAT Council adopt the CAO Performance Measurement Tool and CAO Performance Evaluation 360 assessments, as circulated, as part of the Performance Measurement Policy No. C 3.04.