Taken from the roll call in the town’s own minutes. The minutes record who was not there and almost never why.
What was decided (4 motions)
2 carried, 2 recorded otherwise. Every motion below is printed as the minutes print it.
WHEREAS the Potomac Bridge Tender resulted in bids that are more than what was included in the 2023 budget, based on the estimated costs produced by Tulloch Engineering; AND WHEREAS initial research into Infrastructure lending and provincial support suggests high lending rates and inadequate funding opportunities at this time; AND WHEREAS the municipality is unable to cover such costs without further investigation of potential cost sharing partnerships with neighbouring communities, additional research on provincial/federal and grant supports; AND WHEREAS the 2021 Municipal Bridge Inspection Report suggests that in the next 0-5 years, 5 structures that scored lower than 40 on the Bridge Sufficiency Index and are located on the main roadways within the municipality's road network are in need of replacement or major repair; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Treasurer, Council directs staff to continue researching funding supports and utilize existing resources to address the immediate needs outlined in the 2023 Bridge Inspection Report, once received; AND THAT the Finance Committee meet to discuss how to move forward with a cohesive plan to finance the required bridge repairs and replacements identified in said report; AND THAT the award of the Potomac Bridge Replacement Project be
Moved by T. Currie, seconded by P. Falk
Deferred
WHEREAS the low bid for the Potomac Bridge Replacement project submitted by Sheppard Custom Building Limited in the amount of $2,995,700.00 is over Tulloch Engineers estimated project cost; AND WHEREAS section 7.4.8.1 of the Procurement Policy states that, where bids are received but exceed the project estimates, negotiations may take place with the lowest responsive bidder to attempt to achieve an acceptable bid within the project estimate; NOW THEREFORE BE IT RESOLVED THAT Council authorize Tulloch Engineering to negotiate with the lowest bidder to achieve an acceptable bid within a project estimate of $2M; AND THAT the award of the Potomac Bridge Replacement Project be
Moved by T. Currie, seconded by P. Falk
Deferred
BE IT RESOLVED THAT Council return to open session at 8:18 p.m.
Moved by R. Mulligan, seconded by T. Currie
Carried
BE IT RESOLVED THAT Council does adjourn at 8:18 p.m.