Regular Meeting

BE IT RESOLVED THAT Council adopt the minutes of the Regular meeting of Council held Wednesday, September 11, 2024, as circulated.

WHEREAS an Application for Consent File No. 2024-C-13 has been received proposing to sever one new 1.02 acre parcel described as THESSALON PLAN H789 LOT 6;RCP and for a lot addition to increase PLAN H789 LOT 28 RCP to 0.41 acres, leaving the retained parcel PLAN H789 LOT 13PT RCP at 41.5 acres in the Municipality of Huron Shores; AND WHEREAS Planning Consultant Peter Tonazzo, by Planning Report dated October 4, 2024 recommends approval of the application subject to conditions; NOW THEREFORE BE IT RESOLVED THAT, under the provisions of Section 53 of the Planning Act, Council grants provisional consent to File No. 2024-C-13, subject to the following conditions: That prior to the finalization of the severances, confirmation be provided, from a solicitor, to the satisfaction of the CAO/Clerk, or their designate, that the transfers will be executed in a manner that ensures all adjacent property owners have continued access to their properties, as well as access to Lake Huron, via the mutual right-of-way. Draft Transfer Application Form; Draft Schedule to the Transfer Application Form On which is set out the entire legal description of the parcels subject to this consent. This Schedule must also contain the names of the party(ies) indicated on Page 1 of the Transfer Deed of Land Form or Transfer Application form; Plan of Survey A reference Plan of Survey which bears the Land Registry Officer registration number and signature as evidence of its deposit therein, illustrating the parc

WHEREAS an Application for Consent File No. 2024-C-14 has been received to sever two parcels of land and one retained. Parcel #1: 14.09 acres (5.70 hectares); Parcel #2: 14.09 acres (5.70 hectares); Retained Parcel: 119.22 acres (48.24 hectares) to the subject lands legally described as: PLAN H786 LOT 11 RCP; civic address of 150 Station Road in the Municipality of Huron Shores; AND WHEREAS Planning Consultant Peter Tonazzo, by Planning Report dated October 4, 2024 recommends approval of the application subject to conditions; NOW THEREFORE BE IT RESOLVED THAT, under the provisions of Section 53 of the Planning Act, Council grants provisional consent to File No. 2024-C-14, subject to the following conditions: Draft Transfer Application Form Draft Schedule to the Transfer Application Form On which is set out the entire legal description of the parcels subject to this consent. This Schedule must also contain the names of the party(ies) indicated on Page 1 of the Transfer Deed of Land Form or Transfer Application form; Plan of Survey A Reference Plan of Survey which bears the Land Registry Office registration number and signature as evidence of its deposit therein, illustrating the parcel to which the consent approval relates. Provide one paper copy and one digital copy of said reference plan of survey. That the proposed new lots adhere to the Ontario Ministry of Agriculture, Food and Rural Affairs Minimum Distance Separation Criteria as they relate to the creation of new lots in

WHEREAS an Application for Consent File No. 2024-C-15 has been received proposing to sever the subject property to create 7 new parcels and one retained parcel, together with an easement to establish long-term access over the existing private drive, and a drainage easement, on lands described as GLADSTONE CON 3 PT LOT 11 PT; MIN LOC NO 3 PCL 1839 2022; 2023 2757 ACS RP 1R11352; PART 1, Civic address 435 Melwel Road; AND WHEREAS Planning Consultant Peter Tonazzo, by Planning Report dated October 4, 2024 recommends approval of the application subject to conditions; NOW THEREFORE BE IT RESOLVED THAT, under the provisions of Section 53 of the Planning Act, Council approves application File No. 2024-C-15 and grants provisional consent to sever 7 new parcels and one retained, together with an easement to establish long-term access to Lots 4-8, and a drainage easement, subject to the following conditions: That appropriate MECP and/or APH approvals be obtained, as it relates to the decommissioning of existing septic systems where required, as well as any necessary pre-development approvals for new septic systems, from the appropriate agency having jurisdiction. Draft Transfer Application Form; Draft Schedule to the Transfer Application Form On which is set out the entire legal description of the parcels subject to this consent. This Schedule must also contain the names of the party(ies) indicated on Page 1 of the Transfer Deed of Land Form or Transfer Application form; Plan of Survey

WHEREAS an Application for Consent File No. 2024-C-16 has been received to sever land to create one severed parcel of 10 acres (4.07 hectares) and the retained parcel of 100.88 acres (40.82 hectares) from the property legally described as: PLAN H785 LOT 34 PT LOTS 25;AND 35 AND RP 1R7898 PART 2; civic address of 68 Maple Ridge Road in the Municipality of Huron Shores. AND WHEREAS Planning Consultant Peter Tonazzo, by Planning Report dated October 4, 2024 recommends approval of the application subject to conditions; NOW THEREFORE BE IT RESOLVED THAT, under the provisions of Section 53 of the Planning Act, Council grants provisional consent to File No. 2024-C-16, subject to the following conditions: Draft Transfer Application Form Draft Schedule to the Transfer Application Form On which is set out the entire legal description of the parcels subject to this consent. This Schedule must also contain the names of the party(ies) indicated on Page 1 of the Transfer Deed of Land Form or Transfer Application form; Plan of Survey A Reference Plan of Survey which bears the Land Registry Office registration number and signature as evidence of its deposit therein, illustrating the parcel to which the consent approval relates. Provide one paper copy and one digital copy of said reference plan of survey.

BE IT RESOLVED THAT Council receives the Memo of the Deputy Clerk titled 'OLT Appeal - PL-24-37' regarding By-law #24-40.

BE IT RESOLVED THAT Council approves the payment of $8,440.00 plus HST to Tulloch Engineering for the development of the Flood Fringe and Inland Lake Area Standards, which are necessary to finalize the Municipality of Huron Shores’ floodplain management efforts and facilitate their implementation within the Comprehensive Zoning By-law #18-18; AND THAT said costs be drawn from Planning Reserves.

BE IT RESOLVED THAT By-law #24-47 being a By-law of the Corporation of the Municipality of Huron Shores to appoint an Acting Treasurer was passed in open Council this 9 th day of October, 2024; AND THAT by-law #24-03 and #24-09 be hereby repealed.

BE IT RESOLVED THAT By-law #24-48, being a by-law of the Corporation of the Municipality of Huron Shores to amend the Tax Collection Policy, was passed in open Council this 9th day of October, 2024; AND THAT By-law #21-36 is hereby repealed.

BE IT RESOLVED THAT By-law #24-49 being a by-law of the Corporation of the Municipality of Huron Shores to adopt a site-specific zoning amendment for property described as GLADSTONE CON 3 PT LOT 11 PT; MIN LOC NO 3 PCL 1839 2022; 2023 2757 ACS RP 1R11352; PART 1; Civic Address 435 Melwel Road, was passed in open Council this 9th day of October, 2024.

BE IT RESOLVED THAT By-law #24-50 being a By-law of the Corporation of the Municipality of Huron Shores to adopt a site specific Zoning Amendment for the property legally described as THESSALON PLAN H789 LOT 6;RCP, civic address of 25 Walker Lane w as passed in open Council this 9th day of October, 2024.

BE IT RESOLVED THAT By-law #24-51 being a By-law of the Corporation of the Municipality of Huron Shores to appoint signing authorities was passed in open Council this 9th day of October, 2024; AND THAT By-law #24-15 be hereby repealed.

BE IT RESOLVED THAT Council receives the Minutes of the following municipal committees: Environmental Advisory Committee - June 11, 2024 Infrastructure Services Committee - September 3, 2024 Community Development Advisory Committee - September 12, 2024

BE IT RESOLVED THAT Council receives the Minutes of the following joint boards on which the Municipality has representation: Algoma Public Health Board of Health - May 22, 2024 Algoma District Services Administration Board - July 25, 2024

BE IT RESOLVED THAT Council appoints Kyle Farquhar to the Huron Shores Fire Department, Station 2, effective October 9, 2024.

BE IT RESOLVED THAT Council endorses the change of the previously supported Comic-Con event to the "Monsters, Munchies & Merchant Madness" event, scheduled to take place on October 19, 2024 from 10 a.m. to 3 p.m. at the Iron Bridge Recreation Centre; AND THAT the budget previously assigned to Comic-Con be reallocated to support this event.

BE IT RESOLVED THAT Council accepts the Health Plan Renewal for Group Policy #G: 812879 with Equitable Life for 2024/2025 at an overall increase of 14.34% to the plan; AND THAT proposed enhancement to the plan included in staff report titled ‘Employee Health Benefit Renewal 2024/2025’ be approved in principle pending all other municipalities in the group agreed to this inclusion.

WHEREAS Council previously retained Kresin Engineering to conduct a guard rail review on approximately 3.5 kilometres of Melwel Road between Melwel Lodge and Club House Road; AND WHEREAS the review identified potential road safety hazards and provided recommendations for improving road safety; NOW THEREFORE BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council approve a detailed engineering survey of Melwel Road, approximately 3.5 kilometres between Melwel Lodge and Club House Road, be conducted to assess current road conditions, identify specific hazards and deficiencies, and develop an action plan for implementing safety measures, including guard rail installations; AND THAT, following the detailed review, appropriate speed limit reductions, guard rail, and hazard signage installations be implemented in areas where deficiencies and hazards are identified; AND THAT the cost of said review, in the amount of $9,750.00 plus HST, be drawn from Roads Reserve.

BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council approve the revisions to the Building Maintenance and Public Works Labourer job description, eliminating the public works component and focusing strictly on facilities and recreation duties, including inspection and maintenance of municipal buildings, grass cutting and landscaping for all municipal properties and parks, and providing support to the Recreation Committees and Community Groups to ensure facilities are ready for events and in good working order; AND THAT the revised Facilities and Recreation Labourer position be incorporated into the salary band at Pay Grade 3.

BE IT RESOLVED THAT Council moves to extend the regular 10:00 p.m. curfew.

WHEREAS the membership of the Ward 4 Recreation Centre Committee requires updates to reflect current appointments; NOW THEREFORE BE IT RESOLVED that Council approves the following individuals as members of the Ward 4 Recreation Centre Committee: Gord Campbell Bonnie Campbell Sharon Chevis Francine Labelle.

WHEREAS the Fire Chief will be installing dash cameras on Fire Department vehicles to provide documented proof of response times and initial conditions at the scene; AND WHEREAS footage may also assist in report preparation for the Ontario Fire Marshall or the Ontario Provincial Police; NOW THEREFORE BE IT RESOLVED THAT Council approves the amendments to the Electronic Monitoring Policy, as presented.

WHEREAS the Community Development Advisory Committee (CDAC) has worked diligently to establish a 4H program within the Municipality, recognizing its broad value to youth development and community engagement; and is ready to begin some active programming utilizing the Iron Bridge Recreation Centre; AND THAT the Recreation Facility Rental Policy (Policy R-01) allows for exceptions to facility rental fees through a council resolution, particularly when programs are designed to enrich the community; NOW THEREFORE BE IT RESOLVED THAT that the Council of the Municipality of Huron Shores recommend that Council endorses the 4H program as a municipal initiative and approves the use of municipal recreation facilities for this program without charge, recognizing the importance of offering quality local programs to residents, and the efforts of the committee.

BE IT RESOLVED THAT Council endorses the Community Development Advisory Committee (CDAC) initiative to support vulnerable residents with grocery pick-up and delivery services, utilizing volunteers from the community; AND THAT staff are directed to update the municipal website with information regarding this service; AND THAT the CDAC is authorized to explore additional options with local vendors for similar phone-in order services; AND THAT Tim Currie act as the point of contact to coordinate volunteer deliveries, with a focus on supporting residents who may have difficulty accessing groceries.

BE IT RESOLVED THAT staff be directed to identify surplus municipal land suitable for residential or commercial development; AND THAT staff develop a plan for presentation to the Community Development Advisory Committee (CDAC) to ensure the best use of zoning and support for housing and community growth; AND THAT upon Council’s approval of the proposed plans, staff proceed with advertisement and sales.

BE IT RESOLVED THAT Council approve the expenditure of $550 plus tax for the transportation required for the Council road tour, with the funds to be drawn from the Council Training and Travel budget; AND THAT the tour take place on Wednesday, October 23, 2024, with a 9:15 AM pick-up and a return by 2:00 PM.

BE IT RESOLVED THAT Council receives the update on the Community Sport and Recreation Infrastructure Fund and the Iron Bridge Recreation Centre rehabilitation; AND THAT Council acknowledges that further details and recommendations, including draft motions, will be brought forward for consideration at the October 16th Special Council meeting, pending finalization of the project plan and associated costs.

WHEREAS Debbie Kirby, on behalf of Camp McDougall, has submitted a request for donation to help with Camp McDougall's start-up and programming for the 2025 season; AND WHEREAS Camp McDougall provides important recreational and educational services to youth ages 6-16 in the community; NOW THEREFORE BE IT RESOLVED THAT Council approves a donation to Camp McDougall in the amount of $500.00 from the General Government Donations Budget to assist in the preparation and delivery of its 2025 summer program.

BE IT RESOLVED THAT Council receives the email correspondence from Victoria Shaw dated September 11, 2024; AND THAT that staff prepare a report on the number of properties, assessment, if feasible, and past history of the Roads Donation Program be provided to Council at the Regular December meeting.

BE IT RESOLVED THAT, as per the recommendation of the Infrastructure Services Committee, Council directs staff to write a letter in response to the ratepayers concerns; AND THAT Council direct staff to develop a Tree Removal Policy for consideration at the Regular Council meeting in December.

BE IT RESOLVED THAT the Municipality of Huron Shores supports, in principle, the Municipality of Tweed's resolution calling on the Ontario Government to provide sustainable funding for small rural municipalities by covering the costs of the Ontario Provincial Police within the provincial budget, without charging municipalities; AND THAT the government ensure that unorganized areas of Ontario contribute their fair share to the costs of provincial services; AND THAT Council direct staff to circulate this resolution to Premier Doug Ford, and the Municipality of Tweed for further distribution.

BE IT RESOLVED THAT Council authorizes Councillor Armstrong and Councillor Currie to attend the 2025 Rural Ontario Municipal Association (ROMA) Conference being held in Toronto, January 19th - 21st, 2025; AND THAT it cover all associated expenses.

BE IT RESOLVED THAT By-law #24-52, being a by-law of the Corporation of the Municipality of Huron Shores to Adopt the Minutes of the Special Public Meeting and Regular Council Meeting held Wednesday, October 9, 2024, authorizing the taking of any action authorized therein and thereby, was passed in open Council this 9th day of October, 2024.

BE IT RESOLVED THAT Council does adjourn at 10:36 p.m.