Regular Meeting

BE IT RESOLVED THAT Council adopt the minutes of the Regular and Special Public meeting of Council held Wednesday, July 12, 2023, as circulated.

BE IT RESOLVED THAT Council approves payment of the General Accounts for the month of July 2023, in the amount of $447,313.67.

WHEREAS the Municipality has been presented with a rate-payer requiring a Tile Drainage Loan; AND WHEREAS the Municipality’s current borrowing by-law for the purposes of the Tile Drainage Act does not meet the Ministry of Agriculture, Food and Rural Affairs’ borrowing authority; NOW THEREFORE BE IT RESOLVED THAT By-law 23-39 being a by-law of the Corporation of the Municipality of Huron Shores being a Borrowing By-law for the Purposes of the Tile Drainage Act was passed in Open Council this 9 th Day of August, 2023; AND THAT By-law #99-35 together with the by-laws of the former Townships of Thessalon #5-76, Day & Bright Additional #9-78 and the Village of Iron Bridge #78-14 and #81-7 be repealed.

BE IT RESOLVED THAT By-law #23-40, being a by-law of the Corporation of the Municipality of Huron Shores, to execute a Year Round Waste Disposal Site Key Agreement with Thessalon First Nations and Niigaaniin Services for Ward 1 Location, to allow after-hours access to the Municipal Waste Disposal Site after was passed in open Council this 9th day of August, 2023. AND THAT the agreement ceases at the end of construction.

BE IT RESOLVED THAT Council receives the Minutes of the following joint boards on which the Municipality has representation: Algoma District Services Administrative Board - April 27, 2023

BE IT RESOLVED THAT Council appoints Lance Smith to the Huron Shores Firefighter Cadet Program, Station #1, effective August 9, 2023.

BE IT RESOLVED THAT Council adopts the Donation Policy C-05, as presented.

WHEREAS the Municipal Integrity Commissioner, Municipal Solicitor, and Community Development Expert Peter Kenyon are available to conduct Municipal Conflict of Interest Act, Workplace Harassment and Code of Conduct training for Council on Wednesday, September 13, 2023; AND WHEREAS the Regular Council meeting for September falls on the same date; NOW THEREFORE BE IT RESOLVED THAT Council postpone the Regular Council meeting in September by one week, to Wednesday, September 20th, 2023, in order to conduct Council training on Wednesday, September 13th, 2023 at 6:30 p.m.

BE IT RESOLVED THAT Council accepts with regret the resignation of Justin Herrington from the Fire Department, Station 1, effective August 9th, 2023; AND THAT a letter be forwarded to Justin thanking him for his service.

BE IT RESOLVED THAT Council direct staff to investigate operational and design changes at the Ward 2 Waste Disposal Site to improve the functionality and user friendliness in the short term, until such time as more permanent strategic changes can be implemented as a result of the Long Term Waste Management Plan.

BE IT RESOLVED THAT the report titled Housing Accelerator Fund Application dated August 9, 2023, be received; AND THAT the Action Plan attached to this report as Appendix 1 be endorsed; AND THAT the CAO/Clerk be authorized to sign the application form and submit the application to CMHC to meet the submission deadline of August 18, 2023 AND THAT the CAO/Clerk be authorized to enter into a Contribution Agreement with CMHC, should the Municipality’s application for funding be successful.

BE TI RESOLVED THAT we accept the tender of Algoma Chrysler for the total amount of $62,142.09 including HST, to provide one 4-Wheel Drive Half-Ton Truck to replace #1.

WHEREAS Jim Kent, Huron Shores Fire Department member and Algoma Mutual Aid Co-Ordinator for Zone 1, has been in discussions with Fire Chiefs in the area to purchase two (2) industrial washing machines to be shared among four local Fire Departments; Huron Shores, Blind River, Thessalon and the Township of the North Shore; AND WHEREAS the two units shall be stored at the Thessalon Fire Department and available 24 hours a day in order to provide frequent cleaning of turnout gear, thereby meeting the NFPA Standard for the care and maintenance of firefighting protective ensembles and reducing health and safety risks; NOW THEREFORE BE IT RESOLVED THAT Council supports the purchase of two industrial washing machines to be shared among the four Fire Departments, contributing an amount not to exceed $6,000.00 plus HST; AND THAT the Huron Shores Fire Chief and Algoma Mutual Aid Co-Ordinator of Zone 1 be authorized to fundraise, at their discretion, to help offset the cost of the machines.

BE IT RESOLVED THAT Policy D 4.02 being the Vacation and Vacation Pay policy, be amended as follows: Section 1.02(a); remove "Vacation time is not credited until December 31 each year" and replace with "Vacation time is credited on January 1 each year".

BE IT RESOLVED THAT Policy D. 4-11 being the Sick Leave Policy, be amended as follows: Section 1.01(a) strike 'who has completed his/her Probationary Period'; Section 1.01(b) replace 'doctor’s' with medical; Eliminate Section 1.01(d); Add definition of ‘Medical Note’.

BE IT RESOLVED THAT Council authorize payment of an insurance surcharge made payable to Jamie MacFarlane, Cemetery Caretaker, in the amount of $720.00; AND THAT staff let tender for a Cemetery Caretaker Contract in advance of the 2024 Cemetery openings.

BE IT RESOLVED THAT Council directs staff to add prior year-to-date percentage, and increase analyses on quarterly report.

BE IT RESOLVED THAT Council direct staff to contact the Town of Thessalon to discuss the possibility of a joint service delivery review. Yea (6) B. MacKinnon, J. Pirrie, M. Seabrook, R. Mulligan, P. Falk, and T. Currie Nay (1) J. Armstrong

BE IT RESOLVED THAT Council set a Special Meeting on September 6, 2023 for consideration and discussion of the draft Official Plan.

BE IT RESOLVED THAT Council amend the Environmental Advisory Committee Terms of Reference to reflect an update to the number of Committee members of the public, from three (3) to four (4); AND THAT quorum mean a majority of the Committee members.

BE IT RESOLVED THAT Council authorize payment to Daniel Robinson, to a maximum of $1297.00 + HST, to cover the cost of damages that took place on November 19, 2022. AND THAT a policy be brought forward for consideration.

BE IT RESOLVED THAT Council authorizes Councillor Mulligan to attend the Enji Maawinjidiyaang - Indigenous Friendship Centre Grand Opening in Elliot Lake; AND THAT it cover all associated expenses.

BE IT RESOLVED THAT By-law #23-41, being a by-law of the Corporation of the Municipality of Huron Shores to Adopt the Minutes of the Regular Council Meeting held Wednesday, August 9, 2023, authorizing the taking of any action authorized therein and thereby, was passed in open Council this 9th day of August, 2023.

BE IT RESOLVED THAT Council does adjourn at 9:30 p.m.

BE IT RESOLVED THAT Council receives the Minutes of the following municipal committees:  Joint Health and Safety Committee - May 17, 2023  Economic Development Advisory Committee - July 6, 2023

BE IT RESOLVED THAT Council direct staff to contact the Town of Thessalon to discuss the possibility of a joint service delivery review. Yea (6): B. MacKinnon, J. Pirrie, R. Mulligan, M. Seabrook, P. Falk, and T. Currie Nay (1): J. Armstrong