Regular Meeting

BE IT RESOLVED THAT Council adopt the minutes of the Special Public and Regular meeting of Council held May 10, 2023, as circulated.

BE IT RESOLVED THAT Council strike Condition #1 regarding Algoma Public Health Pre Development approvals from the Proviosional Consent Conditions. Yea (3) M. Seabrook, R. Mulligan, and T. Currie Nay (2) J. Armstrong, and B. MacKinnon Absent (2) J. Pirrie, and P. Falk

BE IT RESOLVED THAT Council strike Condition #3 regarding livestock be removed from the Proviosional Consent Conditions. Yea (4) B. MacKinnon, M. Seabrook, R. Mulligan, and T. Currie Nay (1) J. Armstrong Absent (2) J. Pirrie, and P. Falk

WHEREAS an Application for Consent, File No 2023-C-02, to sever a 50 acre (20 hectares) parcel of land, from the retained 114 acres (46 hectares) of land being described as CON 6 LOT 1SPT PCL 138 ALG;PCL 2198 ACS; civic address 1532 Dayton Road in the Municipality of Huron Shores, has been received; AND WHEREAS Planning Consultant Peter Tonazzo, by Planning Report dated June 9, 2023, recommends approval of the application, subject to the following conditions: NOW THEREFORE BE IT RESOLVED THAT, under the provisions of Section 53 of the Planning Act, Council grants provisional consent to File No. 2023-C-02, subject to the following conditions as per the Notice of Decision: That a covenant be registered on the title of the proposed severed portion, which has the effect of requiring the owner to maintain the tile drain outlet in a manner that it continues to be allowed to freely drain into the Pickerel Creek. Draft Transfer Application Form - two copies to be provided; Draft Schedule to the Transfer Application Form On which is set out the entire legal description of the parcels subject to this consent. This Schedule must also contain the names of the party(ies) indicated on Page 1 of the Transfer Deed of Land Form or Transfer Application form; Plan of Survey A Reference Plan of Survey which bears the Land Registry Office registration number and signature as evidence of its deposit therein, illustrating the parcel to which the consent approval relates. Pr

BE IT RESOLVED THAT By-law #23-23 being a by-law of the Corporation of the Municipality of Huron Shores to authorize CAO/Clerk to enter into a Data Sharing and Services Agreement with the Municipal Property Assessment Corporation was passed in open council this 14th day of June, 2023.

WHEREAS Resolution No. 23-11-25, dated May 10th, 2023, authorized amendments to the Fire Department Constitution; NOW THEREFORE BE IT RESOLVED THAT By-law #23-24 being a by-law of the Corporation of the Municipality of Huron Shores to amend the Constitution of the Huron Shores Fire Department was passed in open council this 14th day of June, 2023; AND THAT By-law #17-65 be hereby rescinded.

WHEREAS By-law 23-20 being the Open Air Burning By-law requires further amendments under the direction of the Ministry of the Attorney General; NOW THEREFORE BE IT RESOLVED THAT By-law 23-25 being a by-law of the Corporation of the Municipality of Huron Shores to Control Open Air Burning was passed in open Council this 14th day of June, 2023; AND THAT by-law 23-20 be hereby rescinded.

WHEREAS Council, by Resolution No. 23-06-39, dated February 8, 2023, authorized the transition of the current Assistant Treasurer to the position of Treasurer effective May 15th, 2023; NOW THEREFORE BE IT RESOLVED THAT By-law #23-26 being a by-law of the Corporation of the Municipality of Huron Shores to appoint Sara Leach as Treasurer was passed in open Council this 14th day of June, 2023.

BE IT RESOLVED THAT By-law #23-27 being a by-law of the Corporation of the Municipality of Huron Shores for the purpose of appointing signing authorities for the corporation was passed in open Council this 14th day of June, 2023.

WHEREAS the Tax Ratios for 2023 do not require any updates or changes; NOW THEREFORE BE IT RESOLVED THAT By-law #23-28 being a by-law of the Corporation of the Municipality of Huron Shores for the Purpose of Establishing 2023 Tax Ratios, was passed in open Council this 14th day of June, 2023.

BE IT RESOLVED THAT By-law #23-29 being a by-law of the Corporation of the Municipality of Huron Shores for the Purpose of Establishing 2023 Tax Rates, was passed in open Council this 14th day of June, 2023; AND THAT the 2023 Municipal Budget incorporates the changes requested by Council at the May 17th, 2023 Special Budget Meeting, authorizing $4,000,649.00 to be raised through taxation for Municipal Expenditures, be attached hereto and forming part of this by-law as Schedule ‘A’.

BE IT RESOLVED THAT By-law #23-30 being a by-law of the Corporation of the Municipality of Huron Shores for the purpose of Adopting the 2023 Fire Department Honoraria, was passed in open Council this 14th day of June, 2023

BE IT RESOLVED THAT Council receives the Minutes of the following municipal committees: Joint Health and Safety Meeting - March 15, 2023 Economic Development Advisory Committee - May 4, 2023

BE IT RESOLVED THAT Council approves the 2022 Consolidated Financial Statements and Trust Fund Financial Statements as presented KPMG LLP, June 14th, 2023; AND THAT Council receive the Audit Findings Report (AFR).

BE IT RESOLVED THAT Council declare the following items from the Iron Bridge Museum as surplus: miscellaneous books, file holders, decorations, etc.; Office divider, card table, flooring, chairs, linoleum and wooden TV table; incomplete set of china; and various royal memorabilia. AND THAT the items be sold at the Iron Bridge Flea Market on July 8th, 2023, and that any remaining items be sold to an antique dealer or given to Value Village with proceeds going towards the Iron Bridge Museum.

BE IT RESOLVED THAT Council accepts the Minutes of Settlement arising from a Request for Reconsideration from MPAC as follows: 57 24 000 008 10700 from Residential Taxable (RT) 2016 CVA $26,500 to Residential Taxable (RT) 2016 CVA $12,200 effective January 1, 2023.

BE IT RESOLVED THAT Council appoints Alexandra Hoek to the Huron Shores Fire Department, Station #2, effective June 14th, 2023

BE IT RESOLVED THAT, as per the recommendation of the Protective Services Committee, Council authorizes the CAO/Clerk to enter into negotiations with Mississauga First Nation for Fire Protection Services for the area of land identified on the Mississauga First Nation's Land Tenure Map, accessed by Chiblow Lake Road; AND THAT the Huron Shores Fire Department also provide fire response for the 2 - 5km stretch of Parkinson Township, located next to the Municipal Boundary, accessed by Chiblow Lake Road, to be reimbursed by the Parkinson Township Fire Department at the current Ministry of Transportation rate per hour, per Department Vehicle, with a minimum of one (1) hour and billed in 1/2 hour increments after the first hour.

BE IT RESOLVED THAT, as per the recommendation of the Protective Services Committee, Council authorizes amendments to the Waste Site User Fee's to reflect the following additions: Furniture - $10.00 per Unit; Mattress, Box Spring - $10.00 per Unit; and Boats, Trailers - $10.00 per Foot; AND THAT a notice of the proposed additions to the fee schedule be added to the Municipal Website and advertised in the North Shore Sentinel; AND THAT the amendments to the User Fees by-law be brought forward at the next regular meeting of Council.

WHEREAS Consultant Engineer, Tulloch Engineering Inc., has prepared and let the tender for the Potomac Bridge Replacement Project with a closing date of 4:00 p.m., July 20th, 2023; NOW THEREFORE BE IT RESOLVED THAT Council sets a special meeting to consider an award of the tender for the Potomac Bridge Replacement Project on Wednesday, July 26, 2023 at 7:00 p.m. in the Council Chambers; AND THAT Council authorizes the use of electronic submissions for Tender Bids.

BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Huron Shores, in partnership with the Town of Thessalon, authorizes staff to coordinate and request a Mayor's delegation to Queen's Park, to include key regional Mayors along the North Shore along with Tim Vine, President and CEO of the North Shore Health Network, to meet with the Minister of Health to discuss the health care challenges in rural and Northern Ontario and the impact the outdated contract, temporary summer locum funding project and physician compliment is having on patient care; AND THAT, should the request for delegation be successful, Council directs the Ad-Hoc Health Care and Housing Committee to draft a background report to be presented at said delegation; AND FURTHER THAT Council authorizes Mayor Seabrook, or designate, to travel to Queen's Park, or a location to be determined, to meet with the Minister to present the report, AND FURTHER THAT the Ad-Hoc Health Care and Housing Committee proceed with drafting future communications to be sent to the Ontario Minister of Health regarding the continuing health care challenges.

WHEREAS two bids for the gravel tender were received to fulfill the requirements of the 2023 Gravel Contract being comprised of the following: To supply, haul and place 2,000 cu. yds. of 5/8” Type “M” Gravel on various roads in Ward 1. To supply, haul and place 2,000 cu. yds. of 5/8” Type “M” Gravel on various roads in Ward 2. To supply, haul and place 1,000 cu. yds. of 5/8” Type “M” Gravel on various roads in Ward 4. NOW THEREFORE BE IT RESOLVED THAT Council awards the 2023 Gravel Tender to Gilbertson Enterprises Limited in the amount of $126,955.50, including HST.

WHEREAS Mayor Seabrook and Councillor Falk have met with the Mayor and Deputy Mayor of the Town of Thessalon to discuss shared service opportunities; AND WHEREAS, as a result, the parties have determined that there is a need to complete an assessment of the current fire protection services of both the Huron Shores and Town of Thessalon Fire Departments; NOW THEREFORE BE IT RESOLVED THAT Council authorizes staff to request an assessment by the Fire Protection Advisor of the Office of the Fire Marshal and Emergency Management to examine existing service levels to identify possible shared service opportunities; AND THAT Mayor Seabrook and Councillor Falk continue to discuss shared services with the Town of Thessalon and other neighbouring municipalities; AND THAT the scope of shared services be expanded to include all municipal operations; AND THAT, should the opportunity arise for a joint shared service review by a third-party consultant, the cost of said review be brought before Council for consideration.

BE IT RESOLVED THAT Council authorizes an amendment to the User Fee By-law, Schedule “G” being the current Building Permit Fees, as follows: Current fee titled “Building Permit – Other for Decks; Patios; Carports; etc.” be revised to state “Building Permit – Other: Minor Renovations: Decks; Patios; Carports; Roofs; Windows; Doors; etc” AND THAT the by-law be brought forward at the next Regular Council meeting.

WHEREAS Council, by Resolution No. 23-09-10, authorized staff to obtain proposals for a Municipal Service Delivery Review, to be brought before Council for further deliberation; AND WHEREAS Council deems it necessary to establish a Project Team to review the proposals to ensure the scope and parameters of the review are in line with Council's vision; NOW THEREFORE BE IT RESOLVED THAT Council appoints the CAO/Clerk, Councillor Mulligan and Councillor Currie to the Ad-Hoc Service Delivery Project Team; AND THAT, upon review and discussion with consultants submitting proposals, the Project Team bring forward a recommendation to Council with regard to the preferred proposal, cost, and timeline.

BE IT RESOLVED THAT Council authorizes CAO/Clerk Roberts to hire a Part-time Summer Museum Curator for the 2023 summer season.

WHEREAS Twin Rivers Farm has met with the Economic Development Advisory Committee (EDAC) to discuss ways in which they may operate gate sales from off-farm products, similar to that of a destination Farmer's Market; AND WHEREAS, in an effort to support economic development initiatives on rural and agricultural zoned property, EDAC recommends that Council authorize a Temporary Use By-law under Section 34 of the Planning Act by waiving the fee for the application; NOW THEREFORE BE IT RESOLVED THAT Council supports the recommendation of the EDAC and hereby waives the application fee for Twin Rivers Farm for a Temporary Use By-law under Section 34 of the Planning Act.

WHEREAS June is Pride Month in Canada and marks the start of Pride Season; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Huron Shores does hereby proclaim June as Pride Month in our Community; AND THAT the pride flag be hung at the Municipal Office during the month of June on an annual basis.

BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Huron Shores supports, in principle, the resolution of the Township of Armour, and calls on Transport Canada to: amend current legislation regarding water aerodromes to require mandatory consultation and transparency with provincial and municipality authorities prior to construction; and state that 'mixed-use' docks and structures will not be permitted; AND THAT staff and the Municipal Planning Consultant investigate the potential of this scenario existing on one of the waterways located within Huron Shores.

BE IT RESOLVED THAT Council authorizes Councillor Pirrie to attend the East Algoma Community Futures Development Corporation Dinner and Annual General Meeting to be held at the Masonic Lodge in Elliot Lake on June 20th, 2023; AND THAT it covers all associates expenses.

BE IT RESOLVED THAT Council direct staff to submit an application under the Seniors Active Living Centres Program to be run out of the Iron Bridge Recreation Centre following the completion of the Building Condition Assessments.

BE IT RESOLVED THAT Council supports, in principle, the Huron Shores Family Health Team's Expression of Interest to expand services along the North Shore; AND THAT a letter of support be forwarded to the Executive Director of the Huron Shores Family Health Team.

BE IT RESOLVED THAT Council submit questions and comments to the CAO/Clerk on the proposed regulatory and policy changes under the Aggregate Resources Act, no later than June 23, 2023, for submission to the Ministry of Natural Resources and Forestry.

WHEREAS Councillors Currie and Mulligan met with the Parliamentary Assistant to the Minister of Infrastructure at the 2023 Ontario Good Roads Conference to discuss the funding challenges for the rehabilitation and replacement of the Dean Lake Bridge; NOW THEREFORE BE IT RESOLVED THAT Council receive the correspondence from the Parliamentary Assistant to the Minister of Infrastructure; AND THAT Council continue to call on the federal government to invest in more infrastructure funding to help address the local needs of municipalities across the province; AND THAT a copy of this resolution, together with the correspondence received from the Minister of Infrastructure, be sent to the Association of Municipalities of Ontario, all Northern Ontario MP's and MPP's; AND THAT staff continue to seek and explore alternate sources of funding.

BE IT RESOLVED THAT By-law #23-31, being a by-law of the Corporation of the Municipality of Huron Shores to Adopt the Minutes of the Special Public Meeting and Regular Council Meeting held Wednesday, June 14, 2023, authorizing the taking of any action authorized therein and thereby, was passed in open Council this 14th day of June, 2023.

BE IT RESOLVED THAT Council does adjourn at 9:52 p.m.

BE IT RESOLVED THAT Council approves payment of the General Accounts for the month of May 2023, in the amount of $445,704.68.

BE IT RESOLVED THAT Council strike Condition #1 regarding Algoma Public Health Pre Development approvals from the Proviosional Consent Conditions. Yea (3): R. Mulligan, M. Seabrook, and T. Currie Nay (2): J. Armstrong, and B. MacKinnon Absent (2): J. Pirrie, and P. Falk

BE IT RESOLVED THAT Council strike Condition #3 regarding livestock be removed from the Proviosional Consent Conditions. Yea (4): B. MacKinnon, R. Mulligan, M. Seabrook, and T. Currie Nay (1): J. Armstrong Absent (2): J. Pirrie, and P. Falk

BE IT RESOLVED THAT Council receives the Minutes of the following joint boards on which the Municipality has representation:  Algoma Public Health Board of Health - March 23, 2023

BE IT RESOLVED THAT Council accepts the tender bid from Karl Vahrmeyer in the amount of $ 25,000.00; to purchase surplus land described as Thessalon Lot 46 RCP H790, Huron Shores, District of Algoma, PIN 31446-1405, being Roll Number 57-24-000-003- 09801-0000; AND THAT staff proceed with the necessary administration for said sale.

BE IT RESOLVED THAT Council authorizes the Human Resources Commissioners to review the feasibility of incorporating pay in-lieu of benefits compensation for part-time employees as a means to increase employee retention; AND THAT the employee expense policies, specifically in regards to compensation for the use of personal vehicles for work, and the reimbursement rate for personal protective equipment also be reviewed; AND THAT a recommendation be brought forward by the Human Resources Commissioners at a future Council meeting.

WHEREAS two bids for the gravel tender were received to fulfill the requirements of the 2023 Gravel Contract being comprised of the following: 1. To supply, haul and place 2,000 cu. yds. of 5/8” Type “M” Gravel on various roads in Ward 1. 2. To supply, haul and place 2,000 cu. yds. of 5/8” Type “M” Gravel on various roads in Ward 2. 3. To supply, haul and place 1,000 cu. yds. of 5/8” Type “M” Gravel on various roads in Ward 4. NOW THEREFORE BE IT RESOLVED THAT Council awards the 2023 Gravel Tender to Gilbertson Enterprises Limited in the amount of $126,955.50, including HST.