Regular Meeting

BE IT RESOLVED THAT Council adopt the minutes of the Regular meeting of Council held November 13, 2024, as circulated.

WHEREAS omissions have been observed in the May 8, 2024 regular Council meeting, specifically Resolution #24-15-23 and #24-15-24; NOW THEREFORE BE IT RESOLVED THAT Council approve the amended Minutes of the May 8th Regular Council meeting.

BE IT RESOLVED THAT Council receives the Memo on Committee Appointments and Opportunities for Efficiency.

BE IT RESOLVED THAT By-law #24-56 being a by-law to designate seasonal maintenance for a portion of municipal roads was passed in open Council this 11th day of December, 2024.

BE IT RESOLVED THAT By-law #24-58 being a by-law of the Corporation of the Municipality of Huron Shores to prescribe a tariff of fees for the services or use of property in the Municipality of Huron Shores was read a first time in open council this 11th day of December, 2024.

BE IT RESOLVED THAT By-law #24-54 being a by-law of the Corporation of the Municipality of Huron Shores to adopt an Emergency Management Program and Emergency Response Plan was passed in open Council this 13th day of November, 2024; AND THAT By-law #23-50 be hereby rescinded.

BE IT RESOLVED THAT By-law #24-60 being a by-law of the Corporation of the Municipality of Huron Shores to appoint an Integrity Commissioner for a five year term commencing the 1st day of January, 2025, was passed in open Council this 11th day of December, 2024; AND THAT by-law #19-17 be hereby repealed; AND THAT this by-law shall become effective the 1st day of January, 2025.

BE IT RESOLVED THAT By-law #24-61, being a by-law of the Corporation of the Municipality of Huron Shores, to execute a Year Round Waste Disposal Site Key Agreement with: K&H Sanitation Birchland Cottages Midway Lumber Mills Ltd. Birchland Veneer Ltd. GFL Environmental Inc. Redtop Motor Inn Rosenberg Building Supply Inc. to allow after-hours access to the Municipal Waste Disposal Site, was passed in open Council this 11th day of December, 2024.

BE IT RESOLVED THAT By-law #24-62, being a by-law of the Corporation of the Municipality of Huron Shores to Execute an Agreement with AECOM to provide Wards 1 – 4 2025 Landfill Sites Engineering Services was passed in open Council this 11th day of December, 2024

BE IT RESOLVED THAT Council receives the Minutes of the following municipal committees: Huron Shores Environment Advisory Committee - September 10, 2024 Huron Shores Cemetery Committee - July 17, 2024 Iron Bridge Historical Museum Committee - December 3, 2024 Infrastructure Services Committee - November 7, 2024 Community Development Advisory Committee - October 3, 2024 Sowerby Hall and Heritage Committee - July 8 and November 12, 2024

BE IT RESOLVED THAT Council receives the Minutes of the following joint boards on which the Municipality has representation: Algoma Public Health Board of Health - September 25, 2024 Algoma District Services Administration Board - September 26, 2024

BE IT RESOLVED THAT, due to the limited time between the Christmas break and the regularly scheduled Council meeting, Council reschedules the January 8, 2025, Regular Council meeting to Wednesday, January 15, 2025.

WHEREAS Huron Shores has been amalgamated for 25 years now and there is still a deep schism between the west (Wards 1 and 2) and the east (Wards 3 and 4); AND WHEREAS many constituents in Ward 1 and 2 are complaining about how the west has continually financed the east through these 25 years; AND WHEREAS staff have been presenting population numbers based on full time residents, and this skews numbers in favour of Ward 3 (Iron Bridge), which has fewer seasonal residents than the other 3 wards; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to stop favouring Iron Bridge and present fair and balanced reports across the municipality, including the newsletter; AND THAT when staff present statistics, they use the number of ratepayers instead of using full time residents. Yea (1) R. Mulligan Nay (5) J. Armstrong, B. MacKinnon, J. Pirrie, P. Falk, and T. Currie Abstain (1) M. Seabrook

WHEREAS minutes of Regular and Special Council meetings, and all Committee meetings are not distributed until they are included in the agenda items for the following or subsequent meetings; AND WHEREAS the longer the time between the meeting and receiving and reviewing the minutes is, the less clear the meeting is in our minds; NOW THEREFORE BE IT RESOLVED that all municipal meeting minutes shall be sent to the respective members and ex-officio members within a day and half. For example, if the meeting is on a Tuesday, all members would receive a copy of the meeting minutes by Thursday noon at the latest.

WHEREAS Committee meeting notices are sent out to the Committee members prior to setting a meeting date, but have not included ex-officio members; AND WHEREAS if the ex-officio Committee members don’t know there’s a meeting, then they can’t very well attend; NOW THEREFORE BE IT RESOLVED THAT all Committee meeting notices shall be sent to the respective Committee members and all ex-officio members.

BE IT RESOLVED THAT Council accepts the Minutes of Settlement arising from a Request for Reconsideration from MPAC as follows: 57 24 000 009 03200 0000 from CVA 2016 Exempt (E-) $3,300, Farm (FT) $133,800, Industrial (IT) $201,900 to CVA 2016 Exempt (E-) $3,300, Farm (FT) $133,800, Industrial (IT) $129,900 effective January 1, 2024.

WHEREAS Resolution No. 24-30-30 of the October 9, 2024 Regular Council meeting directed staff to develop a Tree Removal Policy for Council's consideration; NOW THEREFORE BE IT RESOLVED THAT, as recommended by the Infrastructure Services Committee, Council adopt the Tree Maintenance and Removal Policy, as circulated.

BE IT RESOLVED THAT, as recommended by the Infrastructure Services Committee, Council reconsider implementing the Roads Donation Program in 2026 after a comprehensive review of the previous program; AND THAT said review be conducted by the Infrastructure Services Committee.

BE IT RESOLVED THAT Council approves amendments to the Personal Leave of Absence Policy, as circulated.

BE IT RESOLVED THAT Council approves amendments to the Accountability and Transparency Policy, as circulated; AND THAT By-law #08-06 be rescinded.

BE IT RESOLVED THAT as per the recommendation of the Community Development Advisory Committee (CDAC), Council authorize staff to apply to the NOHFC Community Enhancement Program for the Iron Bridge Recreation Centre rehabilitation project, including the components outlined in the CSRIF application, ensuring all funding opportunities are pursued to support the project’s success.

BE IT RESOLVED THAT Council extends the Municipal Insurance policy renewal deadline by 30 days.

BE IT RESOLVED THAT the Council of the Municipality of Huron Shores approve the preliminary work of the Community Development Advisory Committee (CDAC) to engage local youth, with the intent of establishing a Youth Council or Committee; AND THAT Council supports the formation of a CDAC task group to facilitate this process.

BE IT RESOLVED THAT Council receive the draft Corporate Strategic Plan for review and feedback; AND THAT staff be directed to schedule a meeting with the Consultant to provide feedback in order to determine the next steps in finalizing the document.

BE IT RESOLVED THAT Council authorize Mayor Seabrook, or a designated representative, to attend the Federation of Northern Ontario Municipalities (FONOM) Conference scheduled for May 5-7, 2025, in North Bay; AND THAT it cover all associated expenses.

BE IT RESOLVED THAT Council receive the communication from Atura Power, a wholly-owned subsidiary of Ontario Power Generation, received November 27, 2024.

BE IT RESOLVED THAT Council directs staff to make application to the Senior Accessibility Grant Program for accessible fitness and recreational equipment.

BE IT RESOLVED THAT Council proceed in Closed session at 8:50 p.m. in order to address a matter pertaining to: personal matters about an identifiable individual, including municipal or local board employees (Section 239(2)(b)) relating to an email to Mayor and Council regarding Personnel; and a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (Section 239(2)(i)) regarding proposals for finance services.

BE IT RESOLVED THAT Council does return to open session at 9:16 p.m.

WHEREAS the Treasurer’s statutory and operational duties are essential to the effective management of the municipality’s financial operations; AND WHEREAS the Municipality of Huron Shores is currently addressing significant backlogs and operational challenges within its finance department; AND WHEREAS staff have evaluated alternative service delivery models and determined that outsourcing could leave to disruptions in day-to-day operations, slower response times, and challenges in keeping the finance department working seamlessly with other departments of the Municipality; NOW THEREFORE BE IT RESOLVED THAT Council directs the CAO/Clerk to recruit and hire a full-time, in-house Municipal Treasurer, with training and overlap provided by the current Treasurer to ensure a smooth transition and long-term stability.

BE IT RESOLVED THAT By-law #24-63, being a by-law of the Corporation of the Municipality of Huron Shores to Adopt the Minutes of the Special Public and Regular Council Meeting held Wednesday, December 11, 2024, authorizing the taking of any action authorized therein and thereby, was passed in open Council this 11th day of December, 2024.

BE IT RESOLVED THAT Council does adjourn at 9:18 p.m.