Regular Meeting

BE IT RESOLVED THAT Council adopt the minutes of the Special Public and Regular meeting of Council held Wednesday, January 11, 2023, the Special meeting of Council held Wednesday, January 25, 2023, as circulated.

BE IT RESOLVED THAT Council receive the draft New Official Plan Background Report and Report on Discussion Points and Recommendations; AND THAT Council review both reports and prepare any questions and comments to direct to the Municipality's Planning Consultant during his presentation of the material at the March 8, 2023 Regular Meeting of Council.

BE IT RESOLVED THAT By-law #22-100 being a by-law of the Corporation of the Municipality of Huron Shores to Execute a Transfer Payment Agreement with His Majesty the King in Right of Ontario as represented by the Minister of Natural Resources and Forestry for regulatory floodplain mapping under the Ontario Flood Hazard Identification and Mapping Program was passed in open Council this 8th day of February, 2023; AND THAT the Municipality’s share of the project, a total of $118,931.50 plus HST be included in the 2023 budget.

BE IT RESOLVED THAT By-law #22-101 being a by-law of the Corporation of the Municipality of Huron Shores to execute an agreement with HATCH Ltd. to undertake Floodplain Mapping was passed in open Council this 8th day of February, 2023.

BE IT RESOLVED THAT By-law #23-04 , being a by-law of the Corporation of the Municipality of Huron Shores to Enter into an Agreement with Algoma Manor to provide a Physical Facility for Temporary Shelter (Sowerby Hall) was passed in open Council this 8th day of February, 2023.

BE IT RESOLVED THAT By-law #23-05 , being a by-law of the Corporation of the Municipality of Huron Shores to adopt Site Specific Zoning with respect to Application File No. 2022-Z-04 , to permit a decrease to the rear yard setback to accommodate an addition to the main-use dwelling on property described as civic number 953 Basswood Lake Road, Municipality of Huron Shores, was passed in open Council this 8th day of February, 2023.

BE IT RESOLVED THAT Council receives the Minutes of the Protective Services Committee meeting held January 5, 2023.

BE IT RESOLVED THAT Council appoints Nathan Durham to the Huron Shores Fire Department, Station #1, effective February 8, 2023.

WHEREAS the change in Council composition following the 2022 Municipal Election requires the membership composition of the Economic Development Advisory Committee to be changed; NOW THEREFORE BE IT RESOLVED THAT Council accepts the recommendation of the Economic Development Advisory Committee to amend the Committee's Terms of Reference as follows: - 3 members of Council, and - 4 members of the public, one each representing the following sectors of the community: tourism; retail/industry; agriculture; and forestry.

BE IT RESOLVED THAT Council approve the Terms of Reference of the Infrastructure Services Committee and the Protective Services Committee, as circulated.

BE IT RESOLVED THAT Council proceed as per Tulloch’s recommendation of using a Steel Girder Bridge with Concrete Deck with steel tubing guiderail on steel posts to replace the existing Potomac bridge; AND THAT Council authorize staff to investigate all property interferences possible for those who own land around the bridge to determine any opposition should the Municipality request to encroach onto private property, if required, and subsequently arrange for land use agreements to be put in place; AND THAT soil testing take place in advance of removing soils once the exact limits of the disturbances are known, in order to avoid double handling of the material.

BE IT RESOLVED THAT, as recommended by the Infrastructure Services Committee, Council adopt Policy No. T-01 being the Winter Control Policy.

BE IT RESOLVED THAT Council accepts the Application for Adjustment of Taxes in accordance with Section 357 of the Municipal Act, 2001 , as follows: 57 24 000 018 02105 0000 from Residential Taxable (RT) 2016 CVA $199,000 to Residential Taxable (RT) 2016 CVA $53,000 effective January 1, 2022.

BE IT RESOLVED THAT Council direct staff to prepare a report with respect to the reason and overall cost of contracting snow plow/sanding services for Municipal parking lots, Nestorville streets and the Dean Lake Bridge; AND THAT said report be prepared for the next Regular Council meeting.

BE IT RESOLVED THAT Council approves the appointment of Debbie Kirby to the Huron Shores Cemetery Committee and the Sowerby Heritage Centre Committee.

WHEREAS the Council of the Corporation of the Municipality of Huron Shores has expressed the need to improve the overall two-way communications between Council and constituents in the Municipality of Huron Shores; NOW THEREFORE BE IT RESOLVED THAT Council directs staff to commence development of a Communications Plan; AND THAT staff initiate the required public engagement in order to develop a strategy to assist in implementing said Communications Plan; AND THAT an Ad-Hoc Communications Committee be established to make recommendations on the communication strategy and to assist staff in implementing logical methods of communication into said Communications Plan.

WHEREAS Section 164 (1) of the Municipal Act, 2001, provides that a local municipality may prohibit or licence trailers located in a municipality; AND WHEREAS the Council of the Municipality of Huron Shores deems it necessary to pass a by-law to address these issues; NOW THEREFORE BE IT RESOLVED THAT Council direct staff to initiate a by-law to license trailers; AND THAT the matter be

BE IT RESOLVED THAT, as recommended by the Infrastructure Services Committee, Council direct Public Works Superintendent to update the Public Works monthly report to include more quantitative data such as preventative and routine maintenance; monthly hour or kilometre readings on equipment; and what activities take place while patrolling.

BE IT RESOLVED THAT Council authorize participation in the 2023 Amalgamated Tender process with the East Algoma Road Supervisors Association for supplies and materials required in 2023, as presented by Public Works Superintendent.

WHEREAS the Municipality uses ProActive Maintenance Programs for the ongoing maintenance of the 2013 (#3) and 2017 (#9) John Deere 770GP Graders; NOW THEREFORE BE IT RESOLVED THAT Council authorize CAO/Clerk to enter into a ProActive Maintenance agreement with Brandt Tractor for the term of 1 year (1000 hours) in the amount of $9,991.41 + HST for Grader #9 and $6,797.00 + HST for Grader #3; AND THAT said costs be included in the 2023 budget.

WHEREAS the Thessalon Township Heritage Association turned over the Little Rapids school house property to the Township of Thessalon to be designated as a historical building to be maintained by the Municipality; AND WHEREAS the Thessalon Township Heritage Association has been exempt from paying rental fees for the school house, now

WHEREAS Resolution 22-24-15 authorized one member of Council to attend the 2023 Federation of Northern Ontario Municipalities (FONOM) Northeastern Municipal Conference being held in Parry Sound on May 8-10th, 2023; NOW THEREFORE BE IT RESOLVED THAT Council authorize Councillor Falk to attend the 2023 Annual FONOM Conference; AND THAT CAO/Clerk Roberts attend as well; AND THAT it cover all associated expenses.

BE IT RESOLVED THAT Council authorize the Huron Shores Recreation Committee to develop a plan in order for staff to make application to the Seniors Community Grant Program for funding to organize and deliver weekly seniors programming such as pickle ball and other activities for all of our recreation buildings to provide more benefits to our constituents and better utilize our assets.

BE IT RESOLVED THAT Council authorize a donation in the amount of $100.00 to The Fishing Pals, 1st Annual Ice Fishing Tournament held Saturday, February 18th, 2023 on Bright Lake; AND THAT Council apply no user fee for the use of the Iron Bridge Recreation Centre on February 18th, 2023 for participants to gather for food and prizes.

BE IT RESOLVED THAT Council authorize Councillor Currie and Councillor Mulligan to attend the 2023 Ontario Good Roads Association Conference to be held in Toronto, from April 16-19, 2023; AND THAT the municipality request a delegation with the Ministry of Infrastructure to discuss the Dean Lake Bridge; AND THAT it cover all associated expenses.

BE IT RESOLVED THAT Council refer item 9.11 to the Infrastructure Services Committee.

BE IT RESOLVED THAT Council authorize Helping Hands Food Pantry to utilize the Iron Bridge Recreation Centre parking lot on the second and third Thursday of every month for accepting and distributing foods and fresh produce to residents of the Municipality of Huron Shores.

BE IT RESOLVED THAT Council proceed in Closed session at 8:56 p.m. in order to address matters pertaining to: Labour relations or employee negotiations; and Personal matters about an identifiable individual, including municipal or local board employees.

BE IT RESOLVED THAT, on the recommendation of the Protective Services Committee, Council appoints Henk VanDelft as interim Fire Chief for 6 months, at which point the CAO/Clerk together with the Protective Services Committee meet to evaluate the suitability of said appointment; AND THAT the by-law to appoint Henk VanDelft as Fire Chief be brought forward at the March 8, 2023 Regular Meeting.

WHEREAS 2022 was a very busy year with many extra projects on the go such as: the update to the 10-year Roads Condition Assessment; updates to the Asset Management Plan; new funding programs and the associated reporting; AND WHEREAS 2023 is expected to be an even busier year with Condition Assessments on all Municipal facilities; updated OSIM Bridge reports; updates to the Asset Management Plan to incorporate these items; updating the Asset Management software to allow more robust planning and budgeting; preparation for implementation of PSAB 3280 Asset Retirement Obligations; NOW THEREFORE BE IT RESOLVED THAT Council authorizes a plan to transition the current Assistant Treasurer to the position of Treasurer, effective May 15, 2023; AND THAT the CAO/Clerk advertise internally & externally to fulfill the Assistant Treasurer position; AND THAT, in recognition of the extra projects being initiated/finalized in 2023, the current Treasurer remain employed with the Municipality, as an Accounting Trainer, with retirement date to be effective October 31, 2023.

BE IT RESOLVED THAT By-law #23-06 , being a by-law of the Corporation of the Municipality of Huron Shores to Adopt the Minutes of the Regular Council Meeting held Wednesday, February 8, 2023, authorizing the taking of any action authorized therein and thereby, was passed in open Council this 8th day of February, 2023.

BE IT RESOLVED THAT Council does adjourn at 9:24 p.m.